Web3 Executive Assistant to CEO

2 days ago

Remote, India Vivasvat Revolution Limited Full time

As the Executive Assistant to the CEO, you will play a crucial role in ensuring the smooth operation of the executive office. You will serve as the right-hand person to the CEO, managing various tasks, communications, and interactions to support the executive team and contribute to the overall success of the organization.

**Responsibilities**:
**Stakeholder Communication**:

- Act as the primary point of contact between the CEO and external stakeholders, including clients, partners, and investors.
- Maintain professionalism and ensure timely responses to external inquiries.

**Internal Team Communication**:

- Facilitate effective communication between the CEO and internal teams.
- Relay important information, requests, and updates to ensure alignment and coordination within the organization.

**Customer Communication**:

- Handle customer inquiries and concerns, providing exceptional customer service.
- Collaborate with the customer support team to address issues and deliver solutions.

**Progress Reporting**:

- Collect and compile progress reports from various teams within the organization.
- Prepare concise summaries and updates for the CEO, ensuring they are well-informed about the company's performance.

**Meeting Coordination**:

- Schedule and coordinate meetings, both internal and external, for the CEO.
- Ensure all necessary materials and information are prepared ahead of meetings.

**Meeting Follow-Up**:

- Document meeting minutes and action items.
- Follow up with team members and stakeholders to track progress on action items resulting from meetings.

**Travel Arrangements**:

- Make travel arrangements for the CEO, including booking flights, hotels, and transportation as needed.
- Prepare travel itineraries and ensure all travel-related documents are in order.

**Calendar Management**:

- Manage the CEO's calendar, scheduling appointments, calls, and events.
- Prioritize and optimize the CEO's time to maximize productivity.

**Confidentiality and Discretion**:

- Handle sensitive information with the utmost discretion and confidentiality.
- Maintain a high level of professionalism and ethics in all interactions and communications.

**Qualifications**:

- **MUST - Experience in Web3/Blockchain space.**:

- Comfortable Working in the US Time Zone - after 6 PM Indian Standard Time.
- Bachelor's degree or equivalent work experience.
- Proven experience as an executive assistant or similar role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in using office software and productivity tools.
- Exceptional attention to detail.
- Ability to work independently and handle multiple tasks simultaneously.
- Demonstrated ability to exercise good judgment and decision-making.
- Professionalism, integrity, and a commitment to upholding the company's values.

**Job Type**: Part-time

**Benefits**:

- Flexible schedule
- Paid sick time
- Work from home

Schedule:

- Evening shift
- Night shift
- US shift

Work Location: Remote

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