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Executive Assistant to CEO

6 hours ago

Remote, India KloudOne Full time

First 6 months will be only a 10k Stipend and after 6 months of evaluation you will be hired into the payrolls of the company based on performance.

Core Job Description Elements

  • Role: Executive Assistant
  • Location: Typically, on-site or hybrid in major tech hubs (e.g., Chennai, Bengaluru, Hyderabad). But currently we are working from home. You may need to have a proper laptop, WIFI internet facility and a calm place to work is a Must.
  • Experience: Fresher/ similar role supporting C-suite or senior management is common.
  • Education: A Bachelor's degree in Business Administration, Communications, or a related field is often preferred.

Key Responsibilities

Responsibilities are diverse and often extend beyond basic administration to include strategic support. Handling the appointments of Company's CEO. Direct reporting to the CEO.

  • Calendar and Schedule Management: Expertly manage complex calendars across multiple global time zones, including scheduling meetings, appointments, and resolving conflicts.
  • Communication Hub: Act as the primary point of contact, screening calls and emails, drafting correspondence, and interfacing with internal and external stakeholders, clients, and partners.
  • Travel and Logistics Coordination: Arrange comprehensive travel logistics and itineraries (flights, hotels, transport) and manage expense reporting.
  • Documentation and Presentation Prep: Prepare and edit documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).
  • Project and Task Coordination: Help track project deadlines, tasks, and resources, potentially utilizing project management software like Asana or Monday.
  • Confidentiality: Handle sensitive information and company data with the utmost discretion and integrity.
  • General Administration: Manage day-to-day office administration to ensure smooth operations.

Essential Skills and Qualifications

A strong candidate will possess a mix of soft and hard skills:

  • Communication Skills: Excellent verbal and written communication skills in English are mandatory.
  • Organizational Prowess: Strong organizational, time management, and problem-solving abilities are crucial for managing multiple priorities in a fast-paced environment.
  • Software Proficiency:
  • Core Office Suite: High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Communication Tools: Familiarity with modern communication platforms (e.g., Slack, Microsoft Teams).
  • Project/CRM Software: Experience with project management (Asana, Monday) or CRM software can be a significant asset.
  • AI Tools: Awareness or experience with modern tools like Microsoft Copilot can be beneficial.
  • Interpersonal Skills: The ability to work well with others, exercise patience, and adapt to changing priorities.
  • Proactivity: A self-starter attitude, anticipating needs and proactively addressing issues before they arise.

Job Types: Full-time, Fresher

Pay: ₹120, ₹150,000.00 per year

Benefits:

  • Work from home

Work Location: Remote