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Executive Assistant to CEO

2 weeks ago

Thane, India Smart Sight Innovations Full time

**1 -2 years of experience | Bachelor's degree**:
We are looking for someone with 1 -2 years of experience as a Executive Assistant to CEO.

**Key Responsibilities**:

- Calendar Management: Maintain and organize the CEO's schedule, including scheduling meetings, appointments, and conference calls. Prioritize and manage conflicting demands effectively.
- Meeting Preparation: Prepare agendas, documents, and presentations for meetings attended or chaired by the CEO. Take meeting minutes and follow up on action items as needed.
- Communication Liaison: Act as a primary point of contact between the CEO and internal/external stakeholders, screening and directing inquiries as appropriate.
- Document Management: Maintain and organize important documents, reports, and confidential information. Ensure efficient document retrieval and storage.
- Expense Management: Track and reconcile the CEO's expenses, maintain accurate records, and submit expense reports in a timely manner.
- Project Support: Assist the CEO in various projects, research tasks, and initiatives as required. Provide administrative support to help execute projects efficiently.
- Personal Tasks: Handle personal errands and tasks for the CEO, ensuring a work-life balance is maintained.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

**Qualification**:

- Bachelor's degree or equivalent work experience.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to adapt to a dynamic and fast-paced work environment.
- Exceptional attention to detail.
- Discretion and ability to handle sensitive information with confidentiality.
- Positive attitude, strong work ethic, and a proactive approach to problem-solving.
- Flexibility to occasionally work outside regular business hours when necessary.