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Executive Assistant

2 weeks ago

Mumbai Maharashtra, India UBS Full time

India
- Business management, administration and support
- Investment Bank

**Job Reference #**
- 292978BR

**City**
- Mumbai

**Job Type**
- Full Time

**Your role**
- Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?
- We are seeking an experienced Executive Assistant to provide high level support to our senior bankers in APAC Global Banking business, based in Mumbai, India. You should be a self-motivated individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives.
- We’re looking for an Executive Assistant to:
- manage calendars including conference calls, travel, and client meetings
- assist with incoming and outgoing communications and coordination of department meetings in Australia and with offshore colleagues
- coordinate the production of presentation books and reports, meeting prep packets and ad hoc client material
- provide administrative and organizational support including invoice & expense administration
- assist with staff engagement initiatives

**Your team**
- You’ll be working in the APAC Global Banking business in Mumbai, India and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of clients and the team and provide seamless support across a variety of situations

**Your expertise**
- ideally you would have over 10 years of Executive Assistant experience in global banks, relevant admin support experience in investment banking is preferred
- proficient in Microsoft Office and (Outlook, TEAMS, Word, PowerPoint, Excel)
- confident in creating sophisticated PowerPoint Presentations for clients
- resilient with the ability to prioritize and work under pressure with tight deadlines
- keen attention to detail, organized and able to seamlessly multitask
- proven written and verbal communication skills
- comfortable interacting with colleagues at all levels
- flexible, adaptable, can-do attitude
- able to work flexible hours, when needed

**About us**
- UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..
- We have a presence in all major financial centers in more than 50 countries.

**Join us**
- At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
- From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

**Contact Details**
- UBS Business Solutions SA
- UBS Recruiting

**Disclaimer / Policy Statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.