Executive Assistant

5 days ago

Noida Uttar Pradesh, India Transaction Network Services Full time

An extraordinarily talented group of individuals work together every day to drive TNS' success, from both professional and personal perspectives. Come join the excellence

Overview

Responsibilities

Roles and Responsibilities:
1. Executive Support
- Manage and optimize the VP-Engineering’s calendar, including scheduling meetings, appointments, and reminders.
- Handle expense reporting and reimbursement processes for the VP-Engineering.

2. Contractor & Resource Management
- Assist in contractor onboarding/offboarding and maintain accurate records.
- Support resource planning and allocation for the COM team.
- Track and manage contractor data, including timesheets, contracts, and compliance documentation.

3. Travel & Logistics Coordination
- Organize domestic and international travel for all staff, including flight and hotel bookings.
- Ensure travel arrangements align with company policies and budget.
- Maintain travel records and assist with visa and itinerary documentation.

4. Data & Reporting
- Maintain and update contractor employee databases.
- Compile and send monthly travel and purchase card summaries to the Accounts Payable (AP) Team within the 2nd or 3rd week of each month.
- Ensure data accuracy and timely submission of reports.

5. Event Coordination
- Plan and execute internal events, meetings, and team-building activities.
- Coordinate logistics, venue bookings, catering, and communication for events.

6. Cross-Functional Collaboration
- Liaise with internal departments such as Finance, HR, Procurement, and IT to ensure smooth operations.
- Act as a point of contact for cross-functional initiatives and communications.

7. Supporting customer visits and other ad hoc tasks
- Assist in coordinating and facilitating customer visits, including logistics, scheduling, hospitality, and documentation. Provide support for miscellaneous tasks as required by leadership or business needs.

Qualifications

Qualifications & Skills:

- Bachelor’s degree in Business Administration or related field.
- 5-8 years of experience in executive support or administrative roles.
- Strong organizational and multitasking skills.
- Proficiency in MS Office Suite (Excel, Outlook, PowerPoint) and travel management tools.
- Excellent communication and interpersonal skills.
- Experience with contractor or resource management tools is a plus.

If you are passionate about technology, love personal growth and opportunity, come see what TNS is all about

TNS is an equal opportunity employer. TNS evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

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