Executive Assistant/ Office Coordinator

5 days ago

Chembur Mumbai Maharashtra, India Super Scholar Full time

**Key Responsibilities**:

- **Executive Assistance**:

- Provide administrative support to senior executives, including scheduling meetings, travel arrangements, and calendar management.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and prioritize daily tasks, appointments, and follow-ups for the executives.
- Handle confidential information with discretion and professionalism.
- **Office Coordination**:

- Oversee day-to-day office operations to ensure smooth functioning.
- Coordinate office supplies, inventory management, and procurement of necessary materials.
- Supervise housekeeping, maintenance, and security services to maintain a clean and efficient work environment.
- Manage meeting room schedules, office space allocation, and ensure adequate facilities.
- Ensure that the office adheres to health and safety regulations.
- **Event Coordination**:

- Assist in organizing company events, meetings, conferences, and team-building activities.
- Coordinate logistics such as location, catering, and guest lists for corporate events.
- Manage external vendor relationships for event planning and office requirements.
- **Communication & Liaison**:

- Act as the point of contact for internal and external stakeholders, including clients, vendors, and employees.
- Liaise with different departments to streamline workflows and improve office productivity.
- Ensure effective communication across various teams and departments.
- **Documentation & Reporting**:

- Maintain and organize files, documents, and records for easy retrieval.
- Prepare reports, presentations, and other materials for internal meetings and decision-making.
- **Travel & Logistics Support**:

- Book and coordinate travel arrangements for executives and team members.
- Prepare itineraries, manage bookings, and handle travel-related queries.
- **General Administrative Tasks**:

- Assist with basic HR functions like employee onboarding, data entry, and maintaining records.
- Handle invoice tracking, petty cash, and administrative expenses.

**Skills & Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Office Management, or a related field.
- **Experience**: 2+ years of experience in a similar administrative or office coordination role.
- **Skills**:

- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to prioritize tasks and meet deadlines effectively.
- Strong interpersonal skills and ability to work collaboratively with teams at all levels.
- Attention to detail and problem-solving capabilities.
- **Other Requirements**:

- Ability to maintain confidentiality and handle sensitive information.
- Flexibility and adaptability in a fast-paced work environment.

**Preferred Skills**:

- Experience with project management tools.
- Knowledge of basic accounting or financial systems.
- Previous experience in an executive assistant or office coordinator role in a corporate setting.

**Reporting To**:

- Reporting directly to senior executives (CEO/COO) or Office Manager.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹60,000.00 per month

Schedule:

- Day shift
- Fixed shift
- Morning shift
- Night shift

Application Question(s):

- Your current salary?
- Are you comfortable with Chembur location in Mumbai?

Work Location: In person

  • Executive Assistant to CEO

    6 days ago

    Chembur, Mumbai, Maharashtra, India Ricamour Embroideries Full time

    Job Title: Executive Assistant to the CEO Reports to: CEO Location: Chembur, Mumbai, India Type: Full-time Job Summary: The Executive Assistant will directly support the CEO by managing schedules, handling client and merchandiser communications, coordinating meetings, and ensuring smooth day - to-day operations. This role is essential for maintaining...

  • Office Assistant

    1 week ago

    Mumbai, Maharashtra, India Dhanuka Family Office Full time

    About the Role:We are looking for a reliable and organised Office Assistant to support the day-to-day operations of a small family office. This role requires someone proactive, detail-oriented, and comfortable handling both professional and personal tasks with discretion.Key Responsibilities:- Manage general office administration and ensure smooth day-to-day...

  • Office Assistant

    4 days ago

    Mumbai, Maharashtra, India Dhanuka Family Office Full time

    About the Role:We are looking for a reliable and organised Office Assistant to support the day-to-day operations of a small family office. This role requires someone proactive, detail-oriented, and comfortable handling both professional and personal tasks with discretion.Key Responsibilities:Manage general office administration and ensure smooth day-to-day...

  • Executive Assistant Admin Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Ace Blend Full time

    **Job Title**: Executive Assistant cum Admin Coordinator **Location**: Lower Parel, Mumbai **Department**: [Admin/Operations/Executive Office] **Reports To**: CEO **Role Summary**: We are seeking a dynamic and reliable **Executive Assistant cum Admin Coordinator** to support senior leadership while managing overall administrative and coordination tasks....

  • Executive Assistant

    2 weeks ago

    Chembur, Mumbai, Maharashtra, India Jayesh Group Full time

    We are looking for a responsible Executive Assistant to provide secretarial and administrative support in a well-organised and timely manner. RESPONSIBILITIES - Act as the point of contact for Top Management. - Independently handling verbal and written communication and correspondence. - Manage calendar and schedule meetings and appointments. - Make...

  • Executive Assistant to Md

    2 weeks ago

    Chembur, Mumbai, Maharashtra, India Electromech Infraprojects Pvt Ltd Full time

    **Have minimum 4 years of experience in handling secretarial functions in MD/ Chairman's office.** **Excellent speaking & writing skills.** **Knowledge in advance MS Excel is preferred.** **Roles and Responsibilities**: - Attend all internal and external meetings with MD, ensure meeting agendas, MOMs are in place. Follow up with various stakeholders in...

  • Executive Assistant to Md

    1 week ago

    Chembur, Mumbai, Maharashtra, India Electromech Infraprojects Full time

    0**Roles and Responsibilities**: - Attend all internal and external meetings with MD, ensure meeting agendas, MOMs are in place. Follow up with various stakeholders in the organization for any open points. - Undertake some internal strategic projects as required in the organization related to operations, HR, change management, etc. - Meet or manage meetings...

  • Office Assistant and Sales Coordinator

    5 days ago

    Pune, Maharashtra, India Infomerics Ratings Full time

    **Experience**: 1 - 4 years **Location**: Pune, Bengaluru, Delhi/NCR **Job description -**Roles and Responsibilities** - Greet and assist visitors and clients, ensuring they are properly attended to and the office environment remains professional. - Organize and schedule meetings for senior executives, including coordinating with internal and external...

  • Executive Assistant

    7 days ago

    Chembur, Mumbai, Maharashtra, India Jayesh Group Full time

    **Job Title**: Executive Assistant **Responsibilities**: - Act as the point of contact for Top Management. - Independently handling verbal and written communication and correspondence. - Manage calendar and schedule meetings and appointments. - Make travel arrangements. - Prepare MIS reports, presentations and briefs. **Requirements**: - Proven work...

  • Executive Assistant

    1 week ago

    Mumbai, Maharashtra, India Digiphoto Entertainment Imaging Full time

    **Vacancy For Executive Assistant / Office Assistant.** **Key Responsibilities**: - Manage complex calendars, schedule appointments, and coordinate meetings - Arrange travel itineraries, book flights, and accommodations - Prepare and edit reports, presentations, and correspondence - Handle confidential documents and maintain confidentiality - Develop and...