Executive Assistant/ Office Coordinator

4 days ago

Chembur Mumbai Maharashtra, India Super Scholar Full time

**Key Responsibilities**:

- **Executive Assistance**:

- Provide administrative support to senior executives, including scheduling meetings, travel arrangements, and calendar management.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and prioritize daily tasks, appointments, and follow-ups for the executives.
- Handle confidential information with discretion and professionalism.
- **Office Coordination**:

- Oversee day-to-day office operations to ensure smooth functioning.
- Coordinate office supplies, inventory management, and procurement of necessary materials.
- Supervise housekeeping, maintenance, and security services to maintain a clean and efficient work environment.
- Manage meeting room schedules, office space allocation, and ensure adequate facilities.
- Ensure that the office adheres to health and safety regulations.
- **Event Coordination**:

- Assist in organizing company events, meetings, conferences, and team-building activities.
- Coordinate logistics such as location, catering, and guest lists for corporate events.
- Manage external vendor relationships for event planning and office requirements.
- **Communication & Liaison**:

- Act as the point of contact for internal and external stakeholders, including clients, vendors, and employees.
- Liaise with different departments to streamline workflows and improve office productivity.
- Ensure effective communication across various teams and departments.
- **Documentation & Reporting**:

- Maintain and organize files, documents, and records for easy retrieval.
- Prepare reports, presentations, and other materials for internal meetings and decision-making.
- **Travel & Logistics Support**:

- Book and coordinate travel arrangements for executives and team members.
- Prepare itineraries, manage bookings, and handle travel-related queries.
- **General Administrative Tasks**:

- Assist with basic HR functions like employee onboarding, data entry, and maintaining records.
- Handle invoice tracking, petty cash, and administrative expenses.

**Skills & Qualifications**:

- **Education**: Bachelor's degree in Business Administration, Office Management, or a related field.
- **Experience**: 2+ years of experience in a similar administrative or office coordination role.
- **Skills**:

- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to prioritize tasks and meet deadlines effectively.
- Strong interpersonal skills and ability to work collaboratively with teams at all levels.
- Attention to detail and problem-solving capabilities.
- **Other Requirements**:

- Ability to maintain confidentiality and handle sensitive information.
- Flexibility and adaptability in a fast-paced work environment.

**Preferred Skills**:

- Experience with project management tools.
- Knowledge of basic accounting or financial systems.
- Previous experience in an executive assistant or office coordinator role in a corporate setting.

**Reporting To**:

- Reporting directly to senior executives (CEO/COO) or Office Manager.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹60,000.00 per month

Schedule:

- Day shift
- Fixed shift
- Morning shift
- Night shift

Application Question(s):

- Your current salary?
- Are you comfortable with Chembur location in Mumbai?

Work Location: In person

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