Assistant Support Administrator

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today’s ‘iNTTerconnected’ world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world’s most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

**Want to be a part of our team?**

This is an entry level Assistant Support Administrator role with the primary objective of providing administrative and clerical support to relieve Department Managers or Teams of administrative details. This role may coordinate messages, meetings, information to callers, file maintenance, department office supplies and mail. This role also researches, compiles and proofs word processing assignments and operates automated office equipment. This role performs general administrative duties, such as administrative support of department managers. The role specializes in providing ancillary support services, such as facilities and office management, print, and travel.

**Working at NTT**

**Key Roles and Responsibilities**:

- Provide routine administrative support function with guidance
- Provide administrative assistance with electronic diaries and scheduling commitments to ensure maximization of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
- Provide administrative assistance by recording, producing and distributing minutes of management meetings and follow up on outstanding items
- Supports the preparation of meeting agendas, arrangement meeting logistics and facilities as required
- Draft routine letters and correspondence and prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
- Provides assistance with the management of hard copy and electronic files and records and maintain an adequate filing system
- Supports flow of information to internal and external stakeholders
- Provides assistance with maintaining office supply inventory and other additional supplies as needed
- Prepare, complete and distribute the routine management reports
- Prepare and create presentations, spreadsheets and databases as required
- Process incoming and outgoing mail and facsimile, by sorting and distributing to the relevant individuals
- Answer and screen telephone calls and respond to and resolve any queries or escalate complex queries to the relevant individual

**Knowledge, Skills and Attributes**:

- Good verbal and written communication skills
- Good interpersonal skills
- Ability to cope well under pressure and well organized individuals
- Demonstrates a positive attitude
- Good attention to detail
- Displays a level of integrity

**Academic Qualifications and Certifications**:

- High School Certification

**Required Experience**:

- Basic working experience
- Basic working experience in a related environment

**Skills Summary**

Business Administration, File Maintenance, Office Administration, Office Procedures, Preparing Reports, Travel Bookings

**What will make you a good fit for the role?**

**Workplace type**:
On-site Working

**Equal Opportunity Employer**

NTT is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, color, sex, religion, national origin, disability, pregnancy, marital status, sexual orientation, gender reassignment, veteran status, or other protected category

**A career at NTT means**:

- Being part of a **global pioneer -** where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.
- Being at the forefront of **cutting-edge technology -** backed with a 150-year heritage of using technology for good. With 40% of the world’s internet traffic running on our network and where Emoji were first invented, you can be proud of the group’s many new ‘firsts’.
- ** Making a difference -** by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.
- Being **your best self -** in a progressive ‘Connected Working’ environment that promotes flexibility, connection and wellbeing. Where diversity and different perspectives are embraced to ensure equal opportunities for all.
- Having ongoing opportunities to **own and develop your career -** with a personal and professional development plan and access to the b