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Executive Assistant

2 weeks ago

Mumbai Maharashtra, India Cisco Systems Full time

**Why you'll love Cisco**

We change the World, you will become passionate about your employer and the brand you represent. Everything is converging on the Internet, making networked connections more meaningful than ever before in our lives. Our employees' groundbreaking ideas impact everything imaginable, from entertainment, healthcare, and education, to public and private sectors, smart-cities, and everyday devices in our homes. Here, that means we will take creative ideas from the drawing board to dynamic solutions that have real world impact. We believe Cisco is evolving a rich solution portfolio of next generation software, hardware, and services to meet customers' changing business requirements in the digital economy.

**What you'll do**
- In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, become familiar with the products, people, and organizational dynamics within Cisco's Sales team.
- You will handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs.
- You will be responsible for figuring out when to refer matters to others, and to whom they should be referred.
- You'll be following up to ensure proper disposition, and make sure nothing falls through the cracks.
- Become a core member of the Directors’ team, attending monthly staff meetings and quarterly all team meetings.
- Calendar Management: Manages Directors’ calendar by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, which meetings are attended, and who can attend in his place.
- Meeting Planning and Organizations: Assists Directors in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Correspondence/Approvals: Supports Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to confirm the matter is resolved.
- Travel: Responsible for making travel itineraries for the principal. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
- Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.
- In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports.
- Due to the frequent engagement of the Directors across Cisco as a whole, You will collaborate with and coordinate activities with other EA's and executives in Cisco. Work is generally of a critical and confidential nature.

**Who You’ll Work With**

Cisco is the worldwide leader in internet networking and in Asia Pacific, Japan and China, we’ve been changing the way we work, live, play and learn for over 20 years. As we look to the future, our focus is on continuing to help our customers seize the opportunities of tomorrow by connecting the unconnected. Innovative technology will play a transformational role in enabling a digital Asia Pacific, and Cisco is committed to partnering with businesses, governments, countries and local communities to ensure the potential benefits are maximized for all.

**Who You Are**

Minimum Qualifications for this role:

- 8+ years' experience in an administrative environment. A minimum of 6 years of experience supporting a principal who was at the Director level and above.
- You are able to work at the India office.
- You are detail oriented and have the maturity to handle confidential information.

**Desired Skills**
- Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
- Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
- You love working with others, and enjoy teamwork.
- Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
- Works in an organized and focused manner, great attention to detail and you are dedicated by nature.
- Advanced desktop calendar management program experience.

**Why Cisco**

At Cisco, each person brings their unique talents to work as a team and make a difference.

Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people.

We connect everything - people, process, data and things - and we use those connections to change our world for