Executive Assistant

2 days ago

Kolkata West Bengal, India Vishva Electrotech Limited Full time

**Key Responsibilities**:

- Day to day planning and organising of the directors diary and dealing with correspondence
- Coordinate and prepare materials for meetings, including agendas, presentations, and relevant documents.
- Attend meetings, take detailed notes, and distribute meeting minutes or action items to participants.
- Arrange complex travel itineraries, including flights, accommodations, ground transportation, and other logístical details.
- To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors
- Planning and managing office events, organising engaging activities for the team on behalf of the director
- Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information
- Assist in preparing and managing budgets, expense reports, and financial documentation.
- Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality at all times.

**Skills & Qualifications**:

- Having a Bachelor's degree is mandatory.
- Proven experience as an executive assistant or in a similar administrative role.
- Proficiency in office software, including Microsoft Office Suite (Word, advance Excel, PowerPoint, Outlook) and relevant collaboration tools.
- Strong written and verbal communication skills: Hindi and English both compulsory.
- Ability to multitask, prioritize tasks, and adapt to changing priorities.
- Should be creative minded, searching new things and implement on that itself.
- Reporting and organizing skills
- Discretion and integrity when handling confidential information.
- Planning and Scheduling
- Excellent organizational and time management skills.
- 3 to 5 years of administrative experience
- 3 to 5 years of executive assistant experience

**Salary**: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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