Executive Assistant

4 hours ago

Kolkata West Bengal, India Multicon Group Full time

**Job Position -** Executive Assistant

**Company Name**:Multicon Group

**Job Location -** Kolkata

**Vacancy**: 02

**Role Description**:The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
- Work directly with the Chairman/Managing Director to support all aspects of their daily work routine.
- Maintain the Executive calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Draft, review and send communications on behalf of company executive(s).
- Serve as a liaison between the Management, staff and the public. This includes receiving and screening the MD’s/Chairman’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Determine priority of matters of attention for the MD/Chairman’s Office; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Management advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Compose and prepare letters relating to routine correspondence directed to MD/Chairman’s office.
- Assist in the preparation and distribution of meeting agendas and materials; transcribe source material, prepare documents, reports, tables and charts; prepare, reconcile, and submit expense reports, maintain paper and electronic filing systems; attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Maintain various records and documents for company executive(s).

**Eligibility -**
- Bachelor's degree in any stream.
- Minimum 5 years of experience working as an Executive Assistant/Personal Assistant.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
- Exceptional English communication, writing, editing, and proofreading skills.
- Excellent organization and time-management skills.
- Open to extensive traveling.

**Salary Range**: Up to INR 5 lakhs / annum

**Perks & Benefits**: Mediclaim, Retirement Benefits, Provident Fund, etc.

**Job Type**: Permanent

Pay: ₹300,000.00 - ₹500,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretarial work: 5 years (preferred)
- Executive Assistant: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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