Executive Assistant to CEO

2 weeks ago

Delhi Delhi, India BYST Full time

**Role**: The executive assistant to the CEO plays a crucial role in supporting the managing director in their day-to-day activities and ensuring the smooth operation of the executive office. He/she is responsible for handling a wide range of administrative and executive support tasks, acting as the primary point of contact for internal and external stakeholders, and managing the CEO's calendar and meetings.

**Key Responsibilities**:

- Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
- Act as the primary point of contact for internal and external stakeholders, screening and prioritizing communication.
- Coordinate and facilitate smooth communication between the CEO and various departments within the organization.
- Prepare and organize materials for meetings, including agendas, presentations, and other relevant documents.
- Handle travel arrangements, itineraries, and logistics for the managing director's business trips.
- Conduct research and prepare reports or presentations as required.
- Manage special projects and initiatives as directed by the CEO.
- Ensure confidentiality of sensitive information and exercise discretion in all interactions.
- Manage and prioritize the CEO's tasks and deadlines, ensuring they are executed effectively and efficiently.
- Assist in the coordination and execution of BYST events, board meetings, and other high-level gatherings.
- Handle personal tasks and errands for the CEO as and when required.
- Collaborate with other executive assistants and administrative staff to ensure seamless operations.
- Any Graduate/Post Graduate with excellent communication skills with high level of proficiency in computer. He/she should be able to perform under pressure and flexible with work timings.
- Experience: 1 to 3 years (preferred) in the similar role.
- Age Group : Above 30 Years and Below 35 years
- Sex : Male/Female
- Proven experience as an executive or personal assistant at a senior management level.
- Excellent organizational and time management skills.
- Exceptional written and verbal communication abilities.
- Ability to prioritize and manage multiple tasks simultaneously.
- Strong problem-solving skills and ability to exercise sound judgment.
- High level of discretion and ability to handle confidential information with sensitivity.
- Proficiency in calendar management and scheduling software.
- Ability to adapt to a fast-paced and dynamic work environment.
- Keen attention to detail and accuracy in all aspects of work.
Previous experience in handling travel arrangements and itineraries is a plus.
- Knowledge of business etiquette and protocol is highly desirable.
- Ability to work independently and as part of a team with a positive and proactive approach.
- Flexibility in working hours to accommodate the CEO’s schedule and urgent requests.

***:
**Personal** Attributes**:

- The incumbent must maintain strict confidentiality in performing the duties of CEO.
- The incumbent must also demonstrate the following personal attributes:

- be honest and trustworthy be respectful
- possess cultural awareness and sensitivity be flexible
- demonstrate sound work ethics

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