Senior Administrative Assistant
6 days ago
Barak and Brazos Engineering LLP is a leading provider of premium design services to clients across the US and Europe. Our company culture thrives on collaboration and empowerment, rejecting hierarchical management and micromanagement. Join our team and become recognized as a global engineer, where your skills are appreciated, and your opinions respected. Discover the difference of working for a company dedicated to nurturing a positive and inclusive workplace.
About the Role
We are looking for a highly organized and proactive Executive Assistant (EA) to support our Director. The ideal candidate will serve as a strategic partner, ensuring smooth operations by managing schedules, coordinating high-level meetings, and overseeing key projects. This role demands exceptional multitasking skills, strong business acumen, and the ability to work in a fast-paced environment while maintaining confidentiality and professionalism.
- Manage and optimize the Directors calendar, ensuring efficient time management.
- Organize, schedule, and coordinate high-level meetings, appointments, and corporate events.
- Serve as the primary liaison between the Director and internal/external stakeholders.
- Draft, review, and manage emails, reports, presentations, and business documents.
- Oversee project tracking, follow up on key deliverables, and ensure deadlines are met.
- Handle confidential information with the utmost discretion and professionalism.
- Assist in business research, data analysis, and preparing decision-support materials.
- Coordinate travel arrangements, including flights, accommodation, and logistics.
- Act as a representative in meetings, when required, and provide meeting summaries.
Requirements
To succeed in this role, you will need:
- 2-3 years of experience in a similar role supporting C-level executives or senior management.
- Bachelor's degree or equivalent preferred.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in office tools (e.g., Microsoft Office, Google Workspace).
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