Administrative Assistant

2 weeks ago

Bengaluru, Karnataka, India Aspen Technology Full time

AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real-time control, optimization and management for exceptional performance of complex energy networks.

The Role

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

We are seeking an Administrative Assistant to join our Facilities team to work as an Administrative Assistant. The ideal candidate should be able to learn new concepts quickly. The candidate should be an innovative thinker, demonstrate high initiative, have great communication skills and work to the highest ethical standards.

Your Impact

Active participation in office management, including handling general clerical tasks. Organize and prepare meeting schedules for various departments. Ensure meeting spaces are properly requisitioned ahead of schedule. Manage office equipment and supplies, and ordering new equipment and supplies as needed. Work collaboratively with other departments to help solve clerical issues. Confer with human resources department to help with attendance, personnel databases, and other duties. Represent department managers or other senior-level officers in meetings, including taking notes and recordings as needed. Managing front office and attending the phone calls, greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. Assisting Travel team as and when requires

What You'll Need

An associate degree in office administration or a related field may be preferred. 0 to 2 years of clerical, secretarial, or office experience. Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook. Previous experience with, or an ability to learn to use common office equipment, such as audio and video system, fax machines, UPS and copy machines. Comfort multitasking and handling multiple requests from different individuals and departments. Ability to work quickly and in a potentially high-stress environment. Working knowledge of general office equipment. Strong communication skills and extremely self-motivated when managing communication channels. Highly organized and capable of creating organizational systems that others easily utilize. Comfortable with routinely shifting demands. High degree of attention to detail. Data entry experience.

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