Executive Administrative Assistant

3 days ago

Bengaluru, Karnataka, India Intel Corporation Full time
Job Description

This is an Executive Assistant Role for Intel Labs, India. The candidate&aposs responsibilities include:

- Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc.: plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.
- Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, managing departmental recognition, etc.
- Works professionally with other Administrative Assistants and Executive admins to help facilitate timely and accurate planning needs.
- Administrative experience in a fast-paced cross-cultural environment.
- Experienced in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with sensitive documentation, maintain the utmost confidentiality for sensitive business matters, and correspondence.

Minimum qualifications are required to be initially considered for this position.

Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications

- Performs various administrative, organizational, financial, operational, and project related activities in support of senior and executive level staff.
- Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support.
- Coordinates phone calls and directs calls to the right stakeholders.
- Helps prepare for meetings and accurately records minutes from the meetings.
- Provides real-time scheduling support by booking appointments and preventing conflicts.
- Manages calendars, travel arrangements and expense reporting for one or more executives or managers.
- Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives. Manages records databases.
- Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
- Builds administrative community, provides learning and training opportunities for other administrative support staff.

Preferred Qualifications

- Strong calendar management, with shifting priorities and deadlines, booking domestic/international travel, managing travel details and expenses.
- Skills to quickly and accurately assess the importance of a meeting, email, or document and take appropriate action to involve the appropriate parties.
- Manage multiple projects simultaneously.
- Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
- Strong capability working with all Microsoft tools including Office, Teams, Intel tools, purchasing and finance systems.
- Organizational, time management, and multi-tasking skills.
- Communicate effectively and professionally with internal and external personnel.
- Work without frequent direct supervision.
- Strong verbal and written communicator, customer service oriented.

Requirements listed would be obtained through a combination of industry relevant job experience, internship experiences and or schoolwork/classes/research.

Intel Labs is the company&aposs world-class, industry leading research organization, responsible for driving Intel&aposs technology pipeline and creating new opportunities. The mission of Intel Labs is to deliver breakthrough technologies to fuel Intel&aposs growth. This includes identifying and exploring compelling new technologies and high risk opportunities ahead of business unit investment and demonstrating first-to-market technologies and innovative new usages for computing technology. Intel Labs engages the leading thinkers in academia and industry in addition to partnering closely with Intel business units.All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.It has come to our notice that some people have received fake job interview letters ostensibly issued by Intel, inviting them to attend interviews in Intels offices for various positions and further requiring them to deposit money to be eligible for the interviews. We wish to bring to your notice that these letters are not issued by Intel or any of its authorized representatives. Hiring at Intel is based purely on merit and Intel does not ask or require candidates to deposit any money. We would urge people interested in working for Intel, to apply directly at https://jobs.intel.com/ and not fall prey to unscrupulous elements.This role will require an on-site presence.* Job posting details (such as work model, location or time type) are subject to change.We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here.

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