Administrative Assistant

2 weeks ago

Bengaluru, Karnataka, India Amicorp BPO Full time
This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.

Main Responsibilities

Ensure that there is administrative support available to all the employees at any point of time. Handles reception and incoming phone calls, fax, couriers, post and e-mail messages. Accepts, identifies, copies, dates/labels, files and distributes all incoming correspondence, including from couriers. Prepares outgoing priority correspondence forms. Sends out the received mail from the office. Sends, copies, dates and files faxes as requested by employees. Forwards all incoming/outgoing e-mail. Monitors conference and meeting room usage, services those rooms. Co-ordinate in organizing meetings (with clients, intermediaries, legal counsel, notaries) and assists in the smooth operation of office meetings. Receives and welcomes clients, offers refreshments, and refers them to the appropriate parties. Maintains the office calendar and registers all absence. Helps with the vacation planning and records. Provide leave and absence related support and assist Group Human Resources on any other local administrative matters related to hiring, absence, audit or exits. Management & update of internal databases and provide administrative support. Ensure inventory maintenance. Monitors, restocks and buys the supplies of the kitchen / pantry, and office / building requirements in general (arranges sufficient office stationary and supplies/support). Ensure that there is administrative support available to all the employees at any point of time. Plans, organizes, prepares agenda and schedules meetings for the Management and staff with external prospects and clients. Prepare minutes if requested. Ensure that files are maintained and readily accessible. Labels, scans and files all correspondences and documents up to date e.g. cards, bank statements, invoices, receipts, and other records of client companies that are not being handled by the Account Manager and/or other assistants. Ensures that the office is kept tidy and well organized at all times ad health and safety standard are met. Ensure that office automation is undertaken on a continuous basis. Manages the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures). Manages the petty cash, inserts expenditure data into excel and sends the excel sheet to the Internal Accounting Department / Accounting Officer (maintains quarterly overviews of petty cash expenditures). Organizes, coordinates and assists in the smooth operation of seminars. Arranges Visa applications and assists Travel Desk for business trips and in-coming visitors from other offices. Helps with special projects (e.g. data entry, mailings, decorating offices for birthdays and holidays, etc.). Prepare necessary data for monthly payroll processing, if instructed by Management. Prepare for events both inside the company and external events. Research relevant events and register participants, assist with researching prospects and create databases. Send emails to relevant groups, make follow-up calls and emails, where required. Assist to prepare PLEs where necessary, and collect and prepare onboarding documents. Assist with invoice issuance Other Duties Undertake such other duties, related to the position, as may from time to time be agreed with Management.

Qualifications, skills, and experience

Graduate or diploma or equivalent, and/or relevant experience of at least 2 years, with prior Payroll and Accounting experience. Thorough knowledge of the established filing system with strong organizational skills. High energy, self-motivated with a high degree of accountability. Strong commercial mindset, takes initiative, positive and proactive, dedicated, focused and revenue and target driven. Excellent organizational, interpersonal and communication skills. Excellent client facing skills. Well-developed spoken and written communication skills and the ability to tailor style to relevant audiences, and successfully liaise with people at different levels. Excellent English language fluency; additional languages preferred. Strong analytical and problem solving skills, solution driven, highly organized and detail-orientated with good decision making and time management skills. Independent, hands-on and takes accountability to deliver solutions and results. Ability to adapt and work in a smaller, dynamic local team environment; along with being part of a bigger matrix organization. Proven leadership and team player skills, with ambition to excel in the role.

  • Administrative Assistant

    14 hours ago

    Bengaluru, Karnataka, India IQVIA India Full time

    Role SummaryThe Administrative Assistant will provide administrative support to the Expert Ecosystem team at IQVIA India. This position requires strong organizational and multitasking skills to ensure smooth operations and contribute to the overall efficiency of the department.The Administrative Assistant will report directly to the Associate Director of...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Sadguru group Full time

    Company DescriptionSadguru Infrastructures is a forward-thinking construction and real estate development firm specializing in the construction of high-quality apartments and residential communities. With a strong track record of excellence, we are dedicated to building innovative, sustainable, and modern living spaces that exceed our clients'...

  • Administrative Assistant

    3 weeks ago

    Bengaluru, Karnataka, India Sadguru group Full time

    Company DescriptionSadguru Infrastructures is a forward-thinking construction and real estate development firm specializing in the construction of high-quality apartments and residential communities. With a strong track record of excellence, we are dedicated to building innovative, sustainable, and modern living spaces that exceed our clients'...

  • Office Administrative Assistant

    3 weeks ago

    Bengaluru, Karnataka, India Pivotrics Full time

    Job DescriptionCompany DescriptionPivotrics specializes in software product engineering by setting up high-performance insourcing teams for global product majors. They focus on transforming software teams into world-class product engineering teams by combining a product mindset, deep tech knowledge, agile working methods, and customer-focused innovation....

  • Administrative Assistant

    4 days ago

    Bengaluru, Karnataka, India WELLS FARGO BANK Full time

    About this role:Wells Fargo is seeking an Administrative Assistant.In this role, you will:Support moderately complex administrative tasksAssist in routine payroll processing, record keeping, and reports preparationWork closely with both internal and external customers to meet required service needsPerform moderately complex administrative, transactional,...

  • IT Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Vontier Full time

    JOB DESCRIPTION The IT admin Assistant will be responsible for directing and carrying out the day to day IT related office admin activities at the Bangalore office as well as carrying out similar activities for the global Vontier IT function. This role will report into the Vontier IT Infrastructure and Operations VP. This essential role is very versatile...

  • Assistant to the Administrative Team

    2 days ago

    Bengaluru, Karnataka, India Asirvad Micro Finance Limited Full time

    Our company, Asirvad Micro Finance Limited, is a subsidiary of Manappuram Finance Limited, a leading Non-Banking Financial Company (NBFC) in India. We are committed to providing essential financial services to individuals and businesses, fostering financial stability and sustainability.The Junior Assistant Role:This is a full-time position that involves a...

  • Remote Administrative Assistant

    3 days ago

    Bengaluru, Karnataka, India EHOTBOX Full time

    EHOTBOX OverviewWe are a leading provider of digital marketing services, offering a wide range of solutions to businesses across various sectors. Our services include SEO and SEM, website and mobile applications design and development, marketing research, and management consulting.This is a unique opportunity for an experienced Executive Assistant to join...

  • Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Chevron Corporation Full time

    About the position:The assistant will work closely with the leads to assist with administrative tasks and be the chief internal coordinator. The responsibilities will include but not limited to managing expense reports, travel arrangements (domestic and international), calendar management and vendor management. Individual must strive for excellence, be...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Chevron Full time

    About the position: The assistant will work closely with the leads to assist with administrative tasks and be the chief internal coordinator. The responsibilities will include but not limited to managing expense reports, travel arrangements (domestic and international), calendar management and vendor management. Individual must strive for excellence, be...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Aspen Technology Full time

    AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real-time control, optimization and management for...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Play Arena Full time

    Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly Assist in training staff members and new hires Implement and monitor programs as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate Assume...

  • Business Administration Assistant

    3 days ago

    Bengaluru, Karnataka, India 11x Marketing Full time

    **Marketing Operations Assistant**We are looking for a highly motivated and detail-oriented Business Administration Assistant to join our team at 11x Marketing. As a Marketing Operations Assistant, you will play a key role in supporting daily operations and HR coordination.This is an excellent opportunity for individuals with strong communication and time...

  • Administrative Assistant

    1 week ago

    Bengaluru, Karnataka, India Citigroup Full time

    The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.**Responsibilities:**+ Directly supports a C15 level manager and generally supports an...

  • Office Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Aarki Full time

    About Us Aarki is an AI-driven company specializing in mobile advertising solutions designed to fuel revenue growth. We leverage AI to discover audiences in a privacy-first environment through trillions of contextual bidding signals and proprietary behavioral models. Our comprehensive audience engagement platform includes creative strategy and...

  • Personal Assistant

    6 days ago

    Bengaluru, Karnataka, India Matrix Hr Technologies Private Limited Full time

    Job DescriptionWe are looking for a skilled and organized individual to fill the role of Personal Assistant at Matrix Hr Technologies Private Limited. This position involves providing high-level administrative support to our senior executive, ensuring the smooth operation of their daily activities.The ideal candidate will have excellent communication and...

  • Administrative Assistant

    2 weeks ago

    Bengaluru, Karnataka, India KAWEN MANPOWER Full time

    An administrative assistant performs clerical tasks to support the office operations. They may work in a variety of settings, including schools, hospitals, corporate offices, and government agencies.  Responsibilities Manage schedules: Plan and confirm meetings, appointments, and travel  Coordinate events: Plan and execute events, such as...

  • Administrative Assistant

    3 weeks ago

    Bengaluru, Karnataka, India Teamware Solutions Full time

    Job DescriptionJob descriptionExp - 3- 7 YearsPackage: Upto 7 LPADuration : 18 monthsLocation : Bengaluru (Bellandur)No Transportation providedJob Description:Rhythm Of Business: Rhythms Of Business are typically driven in consultation with the team leadership and include all hands, townhalls and technical reviews of various varieties: execution, marketing...

  • Executive Administrative Assistant

    4 days ago

    Bengaluru, Karnataka, India Intel Corporation Full time

    Job DescriptionThis is an Executive Assistant Role for Intel Labs, India. The candidate&aposs responsibilities include:- Assisting in coordinating activities across the organization, events, conferences, F2Fs, etc.: plans and organizes meetings and offsite, prepares agendas and coordinates all logistics.- Additional duties include managing tactical projects,...

  • SMSF Administration Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Prime Financial Group Full time

    About the jobAre you detail-oriented, highly organized, and passionate about delivering exceptional client service? Join our team as an Administration Assistant and play a key role in managing and supporting Self-Managed Super Funds (SMSFs).The Administration Assistant is responsible for managing the full client lifecycle, focusing on Self-Managed Super Fund...