Senior Executive Assistant

5 days ago


Bengaluru, Karnataka, India Indkal Technologies Pvt Ltd Full time

Job Title: Senior Executive Assistant

About Indkal Technologies Pvt Ltd

We are a dynamic organization dedicated to delivering cutting-edge technology solutions. Our team is passionate about innovation and excellence, and we're looking for a highly skilled Senior Executive Assistant to join our ranks.

Job Description

The Senior Executive Assistant will work closely with the Chief Executive Officer (CEO) to provide administrative support and ensure seamless execution of their daily work routine. Key responsibilities include:

  • Maintaining the CEO's calendar, scheduling meetings, appointments, speaking engagements, and travel arrangements.
  • Exercising discretion in committing time and evaluating needs.
  • Serving as a liaison between the CEO and Core members, receiving and screening phone calls and visitors, taking messages, and directing calls appropriately for resolution.
  • Assisting the CEO in developing presentations for internal and external audiences.
  • Determining priority of matters of attention for the CEO, redirecting matters to staff to handle, or handling personally as appropriate.
  • Keeping the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely performing a wide variety of support duties, including printing, faxing, mail/overnight packages, copying, filing, and email/messages.
  • Composing and preparing letters relating to routine correspondence for the CEO's signature.
  • Scheduling departmental meetings, assisting in preparation and distribution of meeting agendas and materials.
  • Transcribing source material, preparing documents, reports, tables, and charts; distributing as appropriate.
  • Preparing, reconciling, and submitting expense reports.
Requirements

To be successful in this role, you'll need:

  • A Bachelor's degree preferred.
  • 3-5 years' prior experience in supporting a senior executive.
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
  • Exceptional writing, editing, and proofreading skills.
  • Excellent organization and time-management skills.


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