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Senior Support Specialist

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Job Description

The role of an Executive Assistant is crucial in supporting senior leadership, ensuring seamless coordination and efficient communication.

Key Responsibilities:
  • Manage the calendar, prioritizing appointments, meetings, and travel.
  • Screen emails, highlight key messages, respond as directed, and keep correspondence organized.
  • Craft professional correspondence, including dictations, letters, reminders, and official communications.
  • Maintain a dynamic database of key contacts and support strategic outreach and business development.
  • Drive digital presence by managing social media accounts.
  • Prepare impactful reports by collaborating with departments and analyzing data.
  • Coordinate across teams, liaising with Department Heads and clients to ensure smooth task completion and follow-up.
  • Support high-level meetings, attending meetings, taking detailed minutes, and tracking action items.
  • Organize executive travel and events, arranging logistics for guests and team leaders.
  • Safeguard confidential documents, managing sensitive agreements and official records.
  • Handle daily operations, managing calls, messages, and residential needs.
Requirements:
  • Proven experience as an Executive Assistant supporting senior leadership, preferably in large organizations.
  • Exceptional organizational, communication, and multitasking skills.
  • Proficiency with MS Office, email, and digital platforms.
  • Absolute discretion, professionalism, and integrity.
  • A proactive, detail-oriented mindset with strong interpersonal skills.