Senior Support Specialist

3 days ago

Chennai, Tamil Nadu, India beBeeExecutive Full time ₹ 1,50,00,000 - ₹ 2,00,00,000

Job Title: Senior Support Specialist

Support senior leaders in coordinating tasks, managing calendars, and maintaining confidentiality. This involves prioritizing appointments, meetings, and travel.

Key Responsibilities:

  • Manage senior-level calendars, screen emails, highlight key messages, respond as directed, and keep correspondence organized.
  • Transcribe dictations, draft letters, reminders, and official communications with precision and confidentiality.
  • Maintain a dynamic database of key contacts and support strategic outreach and business development initiatives.
  • Drive digital presence by managing critical networking platforms.
  • Prepare impactful presentations and reports by collaborating with departments to gather data, analyze, and present insights that support decision-making.
  • Coordinate across teams, liaise with Department Heads and clients to ensure smooth task completion and follow-up.
  • Support high-level meetings, attend meetings, take detailed minutes, and track action items to ensure timely execution.
  • Organize executive travel and events, arrange logistics for the Chairman, guests, and team leaders, and plan special events and functions.
  • Safeguard confidential documents, manage sensitive agreements, investment deals, and official records with utmost care.
  • Handle daily operations, from managing calls and messages to coordinating with drivers and residential needs – keeping everything running smoothly.

Requirements:

  • Proven experience supporting senior leadership, preferably in large organizations.
  • Exceptional organizational, communication, and multitasking skills.
  • Proficiency with MS Office, email, calendar tools, and digital platforms.
  • Absolute discretion, professionalism, and integrity.
  • A proactive, detail-oriented mindset with strong interpersonal skills.

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