Administrative Specialist

7 days ago

Cochin, Kerala, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000
Job Description

We are seeking a proactive and detail-oriented professional to support administrative, HR operations, and compliance functions.

Main Responsibilities:
  • Office Management:
    • Oversee office infrastructure, housekeeping, and security management.
    • Manage parking facilities and ensure compliance with regulations.
    • Liaise with internal and external bodies as needed.
    • Handle vendor management, including negotiations and invoice processing.
    • Coordinate travel bookings, hotel accommodations, and guest management.
    • Manage food card allocations, general office purchases, and consumables.
    • Handle ID card printing/issuance for employees.
  • Talent Acquisition Support:
    • Support interview coordination, including scheduling, calendar invites, candidate communication, and feedback collection.
    • Manage pre-Onboarding formalities – documentation, system entry, offer letters, communication with IT/HR for provisioning.
    • Support Onboarding – welcoming candidates, ID card issuance, induction coordination, HRMS updates.
    • Assist in exit formalities – conducting exit interviews, feedback collection, full & final settlement coordination, and asset return tracking.
    • Assist in sourcing candidates via job portals, social media, consultancies, and direct outreach.
  • HR Operations:
    • Maintain employee records and ensure smooth HR communication.
    • Be active part of employee engagement activities.
    • Prepare and disperse exit letters and confirmations.
    • Coordinate training room bookings and logistics.
    • Manage access card issuance and extensions for employees.
    • Support BGV (Background Verification) process for employees.
    • Issue employment letters with approvals from respective managers.
    • Coordinate insurance card requests, team lunches/dinners, and visiting card issuance.
  • Statutory & Compliance:
    • Manage apprenticeship registrations, attendance records, and certificates of proficiency.
    • Track and coordinate Professional Tax payments.
    • Ensure compliance with statutory HR requirements and liaise with finance teams for timely payments.

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