High-Profile Administrative Professional

2 days ago


Gurgaon, Haryana, India Tribes Communication Full time

Tribes Communication is a leading organization in the field of customer experience and fully integrated marketing agencies.

We have been investing in technology that enables customer experience across various channels, including OOH, Events, Activation, and Retail. Our solutions and platforms integrate with our core experiential offerings.

We have forged long-term partnerships with clients who rely on us for innovative campaigns and groundbreaking ideas.

Requirements:

  • Graduate degree
  • Minimum 5 years of experience as an Executive Assistant

Benefits:

  • Fast-paced, creative, and dynamic work environment
  • Opportunities for professional growth and development
  • Competitive compensation and benefits package

Responsibilities:

Calendar and Schedule Management

Manage and prioritize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

Proactively resolve scheduling conflicts and ensure timely follow-ups.

Communication Management & Meeting Coordination

Serve as the primary point of contact for internal and external stakeholders.

Draft, proofread, and edit emails, presentations, and correspondence.

Maintain confidentiality and professionalism in all communications.

Prepare agendas, minutes, and materials for meetings.

Facilitate virtual and in-person meetings, ensuring all logistics are arranged.

Travel and Event Planning

Organize complex travel itineraries, accommodations, and expense reports.

Plan and coordinate executive events or functions.

Administrative & Project Support

Maintain accurate records, filing systems, and databases.

Manage office supplies, vendor relationships, and other operational tasks.

Assist with special projects, research, and report creation.

Track deadlines, monitor progress, and ensure timely completion of tasks.

Relationship Management

Build strong working relationships with internal team members, clients, and partners.

Anticipate needs and provide solutions proactively.

The estimated salary for this role is ₹25 lakhs per annum, based on industry standards and location.



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