Executive Support Specialist

3 days ago

Delhi, Delhi, India 1XL Universe Full time
Job Title: Executive Support Specialist

About 1XL Universe:

We are a dynamic organization seeking an experienced Executive Support Specialist to provide exceptional administrative support to our management team.

Estimated Salary: ₹36,000 per month (CTC)

Job Description:

Company Overview:

As an Executive Support Specialist at 1XL Universe, you will play a critical role in ensuring the smooth operation of our office. Your primary responsibility will be to provide top-notch administrative support to our management team, handling a variety of tasks related to their working life and communication.

Key Responsibilities:

  • Administrative Support:
    • Manage and maintain the manager's schedule, including appointments, meetings, and travel arrangements.
    • Prepare and edit correspondence, reports, and presentations.
    • Handle confidential information with discretion.
    • Conduct research and prepare materials for presentations and reports.
    • Organize and manage files and documents, ensuring they are easily accessible and up-to-date.
  • Communication:
    • Act as the first point of contact for the manager, handling inquiries and requests.
    • Screen and direct phone calls, emails, and other correspondence.
    • Draft, proofread, and send communications on behalf of the manager.
  • Meeting Coordination:
    • Schedule, organize, and coordinate meetings, including preparing agendas and taking minutes.
    • Ensure meeting rooms are prepared and equipped with the necessary materials.
    • Follow up on action items from meetings.
  • Travel Arrangements:
    • Plan and book travel arrangements, including flights, accommodation, and transportation.
    • Prepare travel itineraries and ensure the manager has all necessary documents.
  • Office Management:
    • Order and manage office supplies.
    • Ensure the office environment is clean, organized, and well-maintained.
    • Coordinate with other staff and departments as needed.
  • Project Assistance:
    • Assist in the planning and execution of special projects and events.
    • Conduct research and gather information for project planning.
    • Track project progress and deadlines.
Required Skills and Qualifications:

Qualifications:

To be successful in this role, you will need:

  • Proven experience as a personal assistant or relevant administrative role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong English written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Discretion and confidentiality.
  • Ability to multitask and prioritize tasks effectively.
  • High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus.
Work Environment:

This position is typically based in an office environment, with occasional requirements to work outside of regular business hours.

The ideal candidate will be able to work efficiently in a fast-paced environment and demonstrate strong problem-solving skills and resourcefulness.

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