Administrative Support Specialist
1 month ago
About the Role
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our India team. As an Administrative Support Specialist, you will play a crucial role in supporting the company's administrative functions, ensuring the smooth operation of office processes, and contributing to the overall efficiency of the organization.
Key Responsibilities:
- Coordinate office administrative activities and operations to secure efficiency and compliance to company policies.
- Support day-to-day administrative requirements, taking ownership to ensure performance.
- Manage administrative arrangements for MD-India, visitors from global countries, meetings, conferences, events, and support HR operationally in employee engagement activities.
- Support housekeeping, food, and travel-related tasks, maintenance, safety, and other facilities-related responsibilities.
- Train new joiners with internal admin-related modules of SAP Concur.
- Manage agendas, travel arrangements, visa appointments, visa procedures, transport, hotel arrangements, and other related tasks.
- Manage inventory and stores, tracking stocks of office supplies and placing orders when necessary.
- Internal and external coordination with various departments, including finance, procurement, vendor management, client management.
- Timely invoice submission and clearance.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues whenever necessary.
Requirements:
- 3+ years of administrative experience in global tech companies.
- Result-oriented and a self-starter who enjoys a challenge.
- Excellent communication, time management, and negotiation skills.
- Any graduation.
- Proactive approach.
- Excellent verbal and written communication skills in English.
- Exceptional and versatile problem-solving.
About Outbrain
We are a dynamic and global company, operating in 55 countries, with a welcoming and diverse culture. We value trust, collaboration, and open-mindedness, and we encourage all ideas and perspectives. Our team is made up of individuals who are approachable, resourceful, passionate, and proactive, and we foster a sense of belonging through our Employee Resource Groups.
What We Offer
- Office and home hybrid working.
- Expand your toolbox with our mentorship program and internal learning tools.
Join Our Team
We are looking for a highly motivated and organized Administrative Support Specialist to join our India team. If you are a self-starter with excellent communication and problem-solving skills, we encourage you to apply.
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