Executive Administrative Support Specialist

2 weeks ago


Gurgaon, Haryana, India Rio Tinto Full time

About the Role

As an Executive Administrative Support Specialist, you will play a pivotal role in ensuring smooth and efficient operations for our executive level employees and their direct management team. You'll be responsible for providing top-notch administrative and secretarial support, facilitating effective communication, and maintaining confidentiality with tact and diplomacy.

About Us
Rio Tinto is a leading global mining and materials company, operating in 35 countries. We produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

Key Responsibilities
In this role, you'll be the cornerstone of administrative efficiency, directly supporting executives with discretion and professionalism. Your tasks will encompass a broad range of responsibilities, from handling correspondence and reports using various software applications to managing incoming communications and visitors. You'll also maintain files, calendars, and travel arrangements, ensuring seamless operations.

Additionally, you'll play a vital role in implementing administrative standards and practices across the organisation, managing dashboards, reports, and spearheading special projects. Furthermore, you'll be the go-to person for managing end-to-end service requests, ensuring stakeholders' needs are met promptly and effectively.

What You'll Bring
Administrative Expertise: Proficient in providing administrative and secretarial support, with a keen eye for detail and organizational skills.
Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with executives, colleagues, and external stakeholders.
Software Proficiency: Experience using business software applications.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.

This role offers a unique opportunity to contribute directly to the success of our executive team and the organisation as a whole. By joining our team, you'll have the chance to directly contribute to the success of our executives and enhance the efficiency of our operations.



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