Administrative Support Specialist
3 weeks ago
Our company is seeking a highly motivated and organized Admin Executive to join our team in Gurugram, India. As an Admin Executive, you will play a crucial role in supporting the company's administrative functions, working closely with the MD-India, HR, and other team members to ensure the smooth operation of office processes and contribute to the overall efficiency of the organization.
Key Responsibilities:- Coordinate office administrative activities and operations to secure efficiency and compliance to company policies.
- Support day-to-day administrative requirements, taking ownership to ensure performance.
- Manage administrative arrangements for MD-India, visitors, meetings, conferences, events, and support HR operationally in employee engagement activities.
- Support housekeeping, food, travel, maintenance, safety, and inventory management within the facilities.
- Train new joiners on administrative modules of SAP Concur.
- Manage agendas, travel arrangements, visa appointments, visa procedures, transport, hotel arrangements, and inventory management.
- Internal and external coordination with various departments, including finance, procurement, vendor management, and client management.
- Timely invoice submission and clearance.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist colleagues as needed.
- 3+ years of administrative experience in global tech companies.
- Result-oriented and a self-starter who enjoys a challenge.
- Excellent communication, time management, and negotiation skills.
- Any graduation.
- Proactive approach.
- Excellent verbal and written communication skills in English.
- Exceptional and versatile problem-solving.
- Our company culture is welcoming, dynamic, diverse, global, and built on top performance.
- We value trust, communication, patience, and open-mindedness to all cultural backgrounds.
- We foster a sense of belonging through Employee Resource Groups.
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Administrative Support Specialist
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