Administrative Support Specialist

3 weeks ago


Gurgaon, Haryana, India outbrain Full time
Job Title: Admin Executive

Our company is seeking a highly motivated and organized Admin Executive to join our team in Gurugram, India. As an Admin Executive, you will play a crucial role in supporting the company's administrative functions, working closely with the MD-India, HR, and other team members to ensure the smooth operation of office processes and contribute to the overall efficiency of the organization.

Key Responsibilities:
  • Coordinate office administrative activities and operations to secure efficiency and compliance to company policies.
  • Support day-to-day administrative requirements, taking ownership to ensure performance.
  • Manage administrative arrangements for MD-India, visitors, meetings, conferences, events, and support HR operationally in employee engagement activities.
  • Support housekeeping, food, travel, maintenance, safety, and inventory management within the facilities.
  • Train new joiners on administrative modules of SAP Concur.
  • Manage agendas, travel arrangements, visa appointments, visa procedures, transport, hotel arrangements, and inventory management.
  • Internal and external coordination with various departments, including finance, procurement, vendor management, and client management.
  • Timely invoice submission and clearance.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Assist colleagues as needed.
Requirements:
  • 3+ years of administrative experience in global tech companies.
  • Result-oriented and a self-starter who enjoys a challenge.
  • Excellent communication, time management, and negotiation skills.
  • Any graduation.
  • Proactive approach.
  • Excellent verbal and written communication skills in English.
  • Exceptional and versatile problem-solving.
About Outbrain:
  • Our company culture is welcoming, dynamic, diverse, global, and built on top performance.
  • We value trust, communication, patience, and open-mindedness to all cultural backgrounds.
  • We foster a sense of belonging through Employee Resource Groups.


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