Administrative Support Specialist
1 week ago
Job Role: Business/Admin Coordinator
Company Overview:
Hatch is a global company that offers innovative solutions to the mining, energy, and infrastructure industries.
Job Summary:
We are seeking a highly organized and detail-oriented Business/Admin Coordinator to join our Shared Services group. As a Business/Admin Coordinator, you will play a crucial role in supporting the business achieve its goals through a range of technical capabilities.
Key Responsibilities:
- Travel Desk Management: Coordinate travel arrangements for employees, including flight bookings, transportation, and itinerary planning.
- Hotel Bookings: Handle hotel reservations for employees and guests, ensuring cost-effective and comfortable accommodations.
- Admin Contracts: Assist in preparing, reviewing, and managing administrative contracts and agreements.
- Vendor Management: Liaise with vendors and suppliers, ensuring timely delivery of services and maintaining good relationships.
- Seating Arrangements: Oversee office seating plans and coordinate any necessary changes or relocations.
- Facilities Helpdesk: Provide support for facilities-related issues, including maintenance requests and office supplies management.
- Business coordinator – preparing PowerPoint presentations, minutes of meeting etc.
- Perform duties as assigned by Supervisor.
Requirements:
- 2-3 years of experience in an administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
What We Offer:
- Flexible work environment
- Long term career development
- Think globally, work locally
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