Administrative Support Specialist

1 week ago


Gurgaon, Haryana, India Hatch Full time

Job Role: Business/Admin Coordinator

Company Overview:

Hatch is a global company that offers innovative solutions to the mining, energy, and infrastructure industries.

Job Summary:

We are seeking a highly organized and detail-oriented Business/Admin Coordinator to join our Shared Services group. As a Business/Admin Coordinator, you will play a crucial role in supporting the business achieve its goals through a range of technical capabilities.

Key Responsibilities:

  • Travel Desk Management: Coordinate travel arrangements for employees, including flight bookings, transportation, and itinerary planning.
  • Hotel Bookings: Handle hotel reservations for employees and guests, ensuring cost-effective and comfortable accommodations.
  • Admin Contracts: Assist in preparing, reviewing, and managing administrative contracts and agreements.
  • Vendor Management: Liaise with vendors and suppliers, ensuring timely delivery of services and maintaining good relationships.
  • Seating Arrangements: Oversee office seating plans and coordinate any necessary changes or relocations.
  • Facilities Helpdesk: Provide support for facilities-related issues, including maintenance requests and office supplies management.
  • Business coordinator – preparing PowerPoint presentations, minutes of meeting etc.
  • Perform duties as assigned by Supervisor.

Requirements:

  • 2-3 years of experience in an administrative role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.

What We Offer:

  • Flexible work environment
  • Long term career development
  • Think globally, work locally


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