Administrative Coordinator

4 days ago


Mumbai, Maharashtra, India Safety Projects Pvt Ltd Full time
Job Description

**Job Title:** Administrative Coordinator

**Company:** Safety Projects Pvt Ltd

Job Responsibilities:

  1. Office Supplies Management:
  • Oversee and manage all office supplies, including ordering, restocking, and inventory management.
  • Ensure timely replenishment of office materials to avoid shortages.
  1. Annual Maintenance Contracts (AMCs):
  • Handle all AMC-related activities for office equipment and services.
  • Coordinate with service providers to ensure timely and efficient maintenance.
  1. Vendor Coordination:
  • Liaise with vendors to negotiate prices and terms for office supplies and services.
  • Evaluate vendor performance and manage relationships to ensure service quality.
  1. Event Planning and Coordination:
  • Plan, organize, and coordinate office events, meetings, and conferences.
  • Handle logistics, including venue selection, catering, and equipment arrangements.
  1. Travel Arrangements:
  • Book travel arrangements for staff members traveling on business trips.
  • Ensure travel itineraries are managed efficiently and in a cost-effective manner.
  1. Register Maintenance:
  • Maintain and update the employee outward register and guest inward register.
  • Keep accurate records of all courier inward and outward activities.
  1. Office Cleanliness:
  • Monitor and ensure the cleanliness and tidiness of the office environment.
  • Coordinate with cleaning staff to maintain a professional and organized workspace.
  1. Recruitment Assistance:
  • Assist the HR department in the recruitment process.
  • Coordinate interviews, manage candidate communications, and support onboarding activities.
  1. General Administrative Support:
  • Perform other official tasks as required by management.
  • Provide support for various administrative functions and projects as needed.

Required Qualifications and Skills:

Bachelor's degree in any stream, Min 2 years of experience handling admin job, Computer literate with good operating knowledge of MS Office, Should be proficient in written and spoken English, Pleasing personality, Well-mannered and polite in terms of spoken and behavior, Multitasker, Quick learner, Verbal and written communication skills

Key Responsibilities:

Office supplies management, Annual maintenance contracts, Vendor coordination, Event planning and coordination, Travel arrangements, Register maintenance, Office cleanliness, Recruitment assistance, General administrative support

Company Culture:

Safety Projects Pvt Ltd is a dynamic and innovative company that values teamwork, integrity, and customer satisfaction.

How to Apply:

Interested candidates can submit their resumes and cover letters to the HR department.



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