Administrative Coordinator

3 weeks ago


Mumbai, Maharashtra, India Safety Projects Pvt Ltd Full time
Job Title: Administrative Executive

We are seeking a highly skilled and organized Administrative Executive to join our team at Safety Projects Pvt Ltd. As an Administrative Executive, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office, and maintaining a high level of professionalism in all aspects of your work.

Key Responsibilities:

Office Supplies Management:

  • We are looking for a proactive individual to oversee and manage all office supplies, including ordering, restocking, and inventory management.
  • The ideal candidate will ensure timely replenishment of office materials to avoid shortages and maintain a well-stocked office environment.

Annual Maintenance Contracts (AMCs):

  • This role requires someone to handle all AMC-related activities for office equipment and services, ensuring timely and efficient maintenance.
  • Excellent communication skills are necessary to coordinate with service providers and ensure seamless maintenance activities.

Vendor Coordination:

  • We are seeking a candidate with excellent negotiation skills to liaise with vendors to negotiate prices and terms for office supplies and services.
  • The ideal candidate will evaluate vendor performance and manage relationships to ensure high-quality services.

Event Planning and Coordination:

  • This role requires someone to plan, organize, and coordinate office events, meetings, and conferences, ensuring a seamless experience for attendees.
  • The ideal candidate will handle logistics, including venue selection, catering, and equipment arrangements.

Travel Arrangements:

  • We are looking for a detail-oriented individual to book travel arrangements for staff members traveling on business trips.
  • The ideal candidate will ensure travel itineraries are managed efficiently and in a cost-effective manner.

Register Maintenance:

  • This role requires someone to maintain and update the employee outward register and guest inward register, ensuring accurate records are kept.
  • The ideal candidate will keep accurate records of all courier inward and outward activities.

Office Cleanliness:

  • We are seeking a candidate with a keen eye for detail to monitor and ensure the cleanliness and tidiness of the office environment.
  • The ideal candidate will coordinate with cleaning staff to maintain a professional and organized workspace.

Recruitment Assistance:

  • This role requires someone to assist the HR department in the recruitment process, ensuring a smooth and efficient experience for candidates.
  • The ideal candidate will coordinate interviews, manage candidate communications, and support onboarding activities.

General Administrative Support:

  • We are looking for a versatile individual to perform other official tasks as required by management.
  • The ideal candidate will provide support for various administrative functions and projects as needed.

Requirements:

  • Bachelor's degree in any stream
  • Min 2 years of experience handling admin job
  • Computer literate with good operating knowledge of MS Office
  • Proficient in written and spoken English
  • Pleasing personality
  • Well-mannered and polite in terms of spoken and behavior
  • Multi-tasker
  • Quick learner
  • Verbal and written communication skills

Skills:

  • Office, Recruitment Assistance, AMC, Office Supplies Management, General Administrative Support, Event Planning, Travel Arrangements, Management, Vendor Coordination


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