
Executive Support Professional
3 days ago
Are you looking to develop your organizational skills and gain experience in administrative support?
This role is ideal for those who are detail-oriented, have excellent communication skills, and can work well under pressure. As an Administrative Support Specialist, you will be responsible for managing the daily schedule of a senior executive, coordinating meetings and appointments, and handling emails and messages.
Key Responsibilities:
- Manage and organize calendars, appointments, and meetings
- Schedule and coordinate calls, video conferences, and team meetings
- Handle emails, calls, and messages, ensuring timely follow-ups
- Prepare agendas, take meeting minutes, and summarize action points
Task Management:
- Track deadlines and ensure tasks are completed on time
- Maintain to-do lists, reminders, and follow-up actions for executives
- Assist in prioritizing tasks and projects
Communication and Coordination:
- Serve as a liaison between the executive and internal teams or external partners
- Handle confidential and sensitive information with discretion
- Communicate instructions, policies, and updates from the executive
Documentation and Correspondence:
- Draft, proofread, and edit emails, reports, presentations, and documents
- Organize and maintain records, files, and important documentation
- Prepare reports for senior executives as needed
Requirements:
- Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field
- Proficiency in Microsoft Office Suite, Word, Excel, PowerPoint, and familiarity with scheduling tools and project management software
- Strong ability to manage multiple tasks, prioritize, and meet deadlines efficiently
- Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders
What You Will Gain:
- Exposure to senior leadership and high-level decision-making
- Development of project management and organizational skills
- Opportunity to improve communication and interpersonal skills
- Gaining insights into the functioning of executive operations
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