Office Operations Coordinator

1 week ago


Mumbai, Maharashtra, India beBeeFacility Full time ₹ 9,00,000 - ₹ 12,00,000
Job Description

The ideal candidate will oversee day-to-day office operations, including the management of supplies, equipment, and facilities.

  • Manage comprehensive travel itineraries for staff members, arranging flights, trains, buses, and cab bookings.
  • Facilitate coordination between staff and external vendors throughout the travel booking process.
  • Support the administration team in securing hotel accommodations and local transportation for staff members.
  • Coordinate meetings, conferences, off-site events, handling venue bookings, catering arrangements, and preparing necessary materials.
  • Manage the Uber Corporate portal, handling user registrations and processing travel claims.
  • Ensure well-maintained meeting rooms, conference facilities, and lecture halls, allocating them as per requirements.
  • Collaborate with teams to optimize space utilization within the facility. Plan and allocate office layouts, storage areas, meeting rooms, and common spaces.
  • Coordinate moves, expansions, or reconfigurations, minimizing disruption to daily operations.
  • Prepare and manage operational expenses, maintenance costs, and capital expenditures.
  • Verify and process Pan India invoices, petty cash statements, local conveyance, and travel expenses.
  • Prepare purchase requisitions and coordinate with the procurement team for timely delivery.
  • Assist in developing and executing preventive maintenance programs for optimal facility infrastructure, equipment, and system operation.
  • Coordinate with maintenance staff or external contractors for repairs, renovations, or upgrades.
  • Manage facility service Annual Maintenance Contracts (AMCs) and Rate Contracts for Maintenance, Security, Housekeeping, Waste Management, and Energy Management.
Required Skills and Qualifications

The ideal candidate should possess:

  • Strong knowledge of building systems, maintenance practices, housekeeping, and regulatory compliance.
  • Sound knowledge of office procedures.
  • Ability to multitask and prioritize daily workload.
  • High-level verbal and written communications skills.
  • Discretion and confidentiality.
  • Strong negotiation skills.
  • Familiarity with sustainability practices and energy management is desirable.
  • Ability to handle multiple tasks and work under pressure.
  • Excellent organizational and problem-solving skills.
Requirements - Education and Work Experience

The ideal candidate should have:

  • Bachelor's degree in Facility Management, Business Administration, or a related field.
  • 5-10 years of proven experience in facility management, travel coordination, and office administration, including managing multiple facilities.


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