Administrative Coordinator

7 days ago


Kozhikode, Kerala, India beBeeExecutive Full time ₹ 9,00,000 - ₹ 12,00,000
Key Assistant

Job Description:

We are seeking a highly organized individual who can efficiently manage calendars, travel, projects, and process improvements.

Key Responsibilities include:

  • Calendar Management: Manage founders' schedules, schedule meetings, and prioritize engagements.
  • Travel Coordination: Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
  • Project Coordination & Management: Track, manage, and follow up on project timelines, deadlines, and deliverables.

Additional Key Responsibilities include:

  • Minutes of Meeting & Documentation: Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
  • Task & Deadline Tracking: Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.
  • Exploring Tools, Technology & Process Improvement: Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency.

Required Skills and Qualifications:

  • 3-5 years of experience in executive support, project coordination, or related roles.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent attention to detail and ability to track multiple tasks simultaneously.
  • Exceptional communication and interpersonal skills for cross-functional collaboration.

Benefits of this role include:

  • The opportunity to grow the role beyond traditional EA responsibilities.
  • The chance to work with a dynamic and fast-paced environment.


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