Executive Assistant and Office Director
1 week ago
We are seeking a highly skilled Executive Assistant and Office Director to join our team at Proximity Works. This dynamic role combines administrative, organizational, and interpersonal skills to manage the diverse needs of stakeholders.
About the RoleThe ideal candidate will be responsible for overseeing various aspects of our CEO's office operations, as well as managing office-related tasks, supplies, and equipment. You will be expected to ensure smooth day-to-day operations, facilitate communication among stakeholders, and maintain effective working relationships with global teams.
- Represent the CEO in meetings and discussions, taking detailed minutes and documenting action items.
- Coordinate travel arrangements, appointments, and personal tasks as required by the CEO.
- Manage the CEO's calendar, handle correspondence, emails, and phone calls, and respond to inquiries as needed.
- Maintain records, files, and documents for all office-related operations.
- Organize and maintain the office space, supplies, and equipment.
To be successful in this role, you will need:
- A minimum of 5 years of experience in an Executive Assistant to the CEO role.
- Prior experience in an Office Manager role.
- Strong organizational abilities to manage multiple tasks and responsibilities efficiently.
- Excellent communication skills, both written and verbal, to interact with various individuals and handle correspondence.
- A high level of discretion and ability to handle sensitive information with utmost confidentiality.
In exchange for your exceptional skills and experience, we offer:
- An estimated annual salary of $70,000-$100,000, depending on qualifications and experience.
- A diverse range of responsibilities that combine executive assistance and office management duties.
- Ongoing professional development opportunities to enhance your skills and career growth.
- A flexible schedule that accommodates personal and family needs when necessary.
- A comprehensive benefits package, including health insurance and other perks.
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