Executive Director of Operations

4 days ago


Mumbai, Maharashtra, India Nucleus Office Parks, a Blackstone company Full time
Job Summary

We are seeking an experienced Executive Director of Operations to join our team at Nucleus Office Parks, a Blackstone company. This role will be responsible for overseeing the day-to-day operations of our administrative functions across various locations in India.

About the Role

The successful candidate will have a strong background in hospitality and travel management, with a minimum of 8 years of experience in a similar role. They will be responsible for ensuring smooth office operations, maintaining a well-organized and efficient work environment, and managing administrative vendors.

Main Responsibilities

Travel Management: Ensure accurate and timely travel bookings through third-party portals, aligning with the organization's travel policy. Regularly review travel requests to ensure they adhere to approved travel plans, policies, and cost allocations. Perform timely reviews of invoices from travel vendors to ensure accuracy and completeness.

Inventory Management: Conduct routine stock audits and implement effective inventory control measures to minimize waste and ensure timely reordering of supplies. Develop and execute inventory management strategies that align with company policies and operational needs.

Office Maintenance: Develop and implement a comprehensive maintenance schedule to ensure a clean, safe, and functional office environment. Oversee and coordinate all office maintenance activities, including hygiene protocols, technical systems upkeep, and safety measures.

Vendor Management: Develop and maintain strong relationships with administrative vendors, ensuring alignment with organizational standards and service expectations. Monitor and evaluate vendor performance through regular reviews and performance metrics.

Budget and Expense Management: Assist in the preparation and monitoring of the administrative budget. Process and track invoices and ensure timely payment to vendors. Maintain accurate records of all invoices and payments for all vendors.

Requirements

To succeed in this role, you will need:

• A Bachelor's degree in any discipline

• At least 8 years of relevant experience in hospitality and travel management

• Proficiency in MS Office suite (MS Excel, Outlook)

• Good written and spoken communication skills

• Interpersonal skills

• High ownership and effective teamwork

• Efficiency in documentation

• Customer Service Orientation

Estimated Salary: ₹45,00,000 - ₹60,00,000 per annum.
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