Executive Director Support Specialist

2 days ago


Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 28,00,000

Job Title: Executive Assistant To Director

  • This role involves providing high-level secretarial support to the Executive Director.
  • The executive assistant will manage the director's schedule, set up appointments, coordinate meetings and arrange travel plans.
  • The ideal candidate will have excellent communication skills, able to interact with stakeholders on behalf of the director.

Key Responsibilities:

  • Manage the director's schedule and communicate effectively with stakeholders.
  • Coordinate project offices and factories for collecting MIS data.
  • Act as the first point of contact for callers, handling emails and phone calls.
  • Remind important tasks, meetings, and deadlines to the Executive Director.
  • Prepare meeting agendas, create presentation materials, and ensure necessary materials are available for meetings.
  • Collate and compile MIS and technical information.
  • Maintain contacts, business cards, and a guest list.
  • Prepare minutes of meetings and circulate them to concerned departments.
  • Handle administrative tasks, such as maintaining files and records.

Requirements:

  • Excellent communication and organizational skills.
  • Able to work independently and as part of a team.
  • Proficient in Microsoft Office and Google Suite.
  • Ability to maintain confidentiality and handle sensitive information.

Benefits:

  • Opportunity to work with a dynamic team.
  • Professional development and growth opportunities.
  • Competitive salary and benefits package.

Others:

  • Any other task assigned by the management from time to time.


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