Director Support Specialist

1 day ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Executive Assistant To Director

This role involves providing high-level secretarial support to the Executive Director.

  • Key Responsibilities:
  • Manage the director's schedule, including setting up appointments, scheduling meetings, and arranging travel plans.
  • Communicate with stakeholders on behalf of the director, answering phone calls, responding to emails, and drafting correspondence.
  • Coordinate with project offices and factories for collecting management information (MIS).
  • Act as the first point of contact for callers, dealing with emails and phone calls, passing and highlighting them to the Executive Director.
  • Remind the Executive Director of important tasks, meetings, and deadlines.
  • Receive incoming communication on behalf of the Executive Director, review information, determine importance, and summarize or share contents to appropriate staff.
  • Prepare meeting agendas, create presentation materials, and ensure that all necessary materials are available for the meeting. Prepare minutes of the meeting.
  • Coordinate with internal and external stakeholders on behalf of the Office of the Executive Director.
  • Collate and compile MIS and technical information.
  • Handle administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
  • Maintain contacts, business cards, and guest lists.
  • Prepare minutes of meetings (MOM) and circulate them to concerned departments.
  • Work on consolidating critical MIS by taking appropriate inputs from various zones and heads of departments.
  • Handle office correspondence and administrative tasks, including email, postal, and telephonic correspondences, and drafting of letters and important communications.
  • Maintain office stationery and necessary office supplies.
  • Book and arrange travel, visa, transport, and accommodation.
  • Perform any other tasks assigned by management from time to time.

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