Director Liaison Officer

22 hours ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Job Title: Executive Assistant To Director

This is a senior-level administrative role that involves providing high-level support to the Director. The ideal candidate will have excellent organizational skills, be highly proactive and able to work effectively in a fast-paced environment.

  • The Executive Assistant will be responsible for coordinating and following up on various tasks assigned by the Director, ensuring timely completion and accuracy of results.
  • They will also assist the Director in researching and taking action on matters within their responsibility, chasing responses and triggering follow-up actions as necessary.
  • In addition, the Executive Assistant will be responsible for reminding the team of important tasks and deadlines, managing the Director's electronic diary and prioritizing appointments accordingly.
  • They will maintain scheduling of events, organize meetings and prepare agendas, pre-meeting briefings and minutes of meetings.
  • The Executive Assistant will also process the Director's correspondence, ensuring incoming correspondence is dealt with promptly and efficiently.
  • They will supervise all Trust incoming/outgoing mail and maintain the Director's office systems, including data management and filing.
  • Furthermore, the Executive Assistant will produce documents, briefing papers, reports and presentations for the Director.

Key Responsibilities:

  • Coordinating and following up on tasks assigned by the Director
  • Assisting the Director in researching and taking action on matters within their responsibility
  • Managing the Director's electronic diary and prioritizing appointments
  • Maintaining scheduling of events
  • Organizing meetings and preparing agendas, pre-meeting briefings and minutes of meetings
  • Processing the Director's correspondence
  • Supervising all Trust incoming/outgoing mail
  • Maintaining the Director's office systems

Requirements:

  • Excellent organizational skills and ability to work effectively in a fast-paced environment
  • Highly proactive and able to prioritize tasks efficiently
  • Strong communication and interpersonal skills
  • Ability to maintain confidentiality and handle sensitive information
  • Proficiency in using Microsoft Office applications

What We Offer:

  • A competitive salary and benefits package
  • Ongoing training and development opportunities
  • A dynamic and supportive work environment
  • The chance to work with a talented team and make a real impact

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