Office Operations Manager
6 days ago
Main Responsibilities:
- Primary Support to Site Leadership: Provide key support to the leadership team, offering assistance and guidance as needed.
- Office Coordination: Oversee office activities and operations to ensure strict adherence to company policies and standards.
- Office Maintenance: Ensure the smooth day-to-day maintenance of the office, including coordinating with vendors, managing cleaning and maintenance services, and maintaining an inventory of office supplies.
- Admin Support: Act as the key coordinator and provide support for various administrative activities, including communication with vendors, banks, courier services, and other relevant stakeholders.
- Meeting and Event Coordination: Arrange and coordinate meetings and events, providing assistance to employees with tasks such as visa applications, travel ticket bookings, and hotel reservations.
- General Inquiry: Respond to general inquiries via email, phone, or in person, providing assistance and information as needed.
- Document Management: Handle the filing and retrieval of documents, ensuring the timely processing of signatures and maintaining organized records.
- Onboarding Support: Play a crucial role in welcoming new team members, assisting with their onboarding process, and helping them feel integrated into the organization.
- Employee Engagement and Communication: Plan and execute employee engagement and internal communication activities to foster a positive work environment and strengthen team cohesion.
Requirements:
- 4+ years of office management experience.
- Advanced MS Office experience.
- Excellent English language skills.
- Excellent interpersonal skills.
- Self-drive with the ability to manage deadlines and multiple priorities.
What We Offer:
- A premium package of health insurance for employees and their closest family members.
- 24 vacation days.
- A dynamic, inspiring, and international work environment.
- Fun office activities, team building, and a friendly team.
- Other amazing Global Adform benefits, including birthday and work anniversary gifts, awards, and kudos.
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