General Administration Manager

The General Administration Manager is responsible for coordinating with all departments concerning general administration functions and ensuring they are managed efficiently and effectively with high standards of quality, so that each department achieves its vision and mission.

1. Campus Facilities Management

• Proper upkeep and maintenance of campus facilities including buildings, playgrounds, gardens, and all other infrastructure
• Maintenance of electrical and other equipment, air conditioners, and lifts
• Furniture and fixtures, ICT assets, laboratory and library facilities, teaching and learning equipment and resources
• Housekeeping, plumbing, sanitation, gardening, horticulture, pest control, repairs, and maintenance, campus renovation, etc.

• Periodic reviews of safety standards and practices as per regulatory requirements and best practices for campus facilities and events and their effective implementation and diligent monitoring
• Periodic mock drills like school evacuation drills, lockdown drills, bus evacuation drills, firefighting drills, etc.
• Procurement and maintenance of electronic security devices and access control systems
• Regular follow-up of audit comments and their closure corrective steps taken on time
• Posting of an adequate number of security personnel

• Operation of school buses through proper vendor engagement and monitoring, including route planning, assigning students to various bus routes, managing transport staff deployment and their training
• Supervising the bus staff including the transport supervisor
• Attending to parent-student grievances related to transport services
• Taking necessary actions and coordinating for student outings, field trips, and complying with all the regulatory and safety norms as announced by the authorities concerned like the state government, RTO, etc.

• Medical room equipment and material, students' medical records, and administrative support for medical eventualities

• Operation of cafeteria pantry services by a vendor adhering to all safety standards and precautions
• Provision of safe drinking water by following all the testing protocols and precautions

• Updation and implementation of admissions policies and processes for compliance with RTE, Fee Regulation Act, the affiliating education Board or Central and State Governments
• Preparation of admission-related documents, admission announcements, and marketing efforts to achieve optimum student intake

• Development and revision of administrative systems, processes, and policies, including the development and updation of templates, formats, checklists, dashboards, SOPs, MIS, reports, etc.
• Implementation and monitoring of systems and processes
• Digitalisation of systems and processes
• Publication of school diary, staff handbook, administrative policy manual, etc.

• Maintenance of records, digital and print versions as required, as per applicable laws and regulations
• Recording filing system and archiving system with indexing

• Periodical audits of safety and security systems and equipment including structural audits, fire audits, asset audits, and IT audits

• Statutory and regulatory requirements as laid down by various acts and regulations as relevant to schools
• Obtaining and renewing required approvals, permissions, certificates, licenses, etc. maintained up-to-date
• Submission of reports and data to the education department, regulatory authorities, and affiliating bodies

• Supervision of the admin staff, including agency staff, assigning responsibilities to them, reviewing their work, organising training programmes, arranging medical examinations for the support staff, supporting travel, accommodation, and logistics arrangements for staff going on trips in consultation with the HR Department, etc.

• Maintenance of ICT facilities as per standards and requirements for each category of assets
• Adequate number of ICT personnel, and their training

• Support in organising school activities, PD programmes, major events, and school trips
• Preparing the Admin Calendar, planning and executing the activities and events in coordination with the required internal departments, external authorities, and law enforcement agencies

• Development and maintenance of a system of communication with staff, parents, and other stakeholders and efforts to enhance the brand image and reputation of the school

• Coordination with staff, various school departments, site management team, and RIL departments
• Liaising with government and local body institutions like law enforcement, education departments, etc.