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Office Manager and Administrative Professional

2 weeks ago

Bellary, Karnataka, India beBeeAdministrative Full time ₹ 80,00,000 - ₹ 1,20,00,000

Role Summary:

We are seeking an experienced facilities and office administration professional to manage our day-to-day operations.

  • Facilities Management:
    • Oversee the upkeep of our office infrastructure, including electricity, utilities, IT systems, and vendors.
    • Maintain a safe and secure work environment for employees by ensuring compliance with all relevant regulations and standards.
  • Daily Operations:
    • Manage daily activities such as housekeeping, pantry, stationery, front desk, security, and visitor management.
    • Monitor and maintain high standards of hygiene, consumables, and office cleanliness.
  • People and Access Management:
    • Coordinate onboarding processes, including desk setup, ID/access cards, and basic kits for new joiners.
    • Manage exits, asset returns, access deactivation, and clearances in accordance with company policies.
  • Vendors, Leases & Projects:
    • Negotiate and maintain relationships with reliable vendors, track service level agreements, and monitor quality.
    • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations to ensure a smooth working environment.
  • Bills, Cash & Records:
    • Verify bills and reconcile petty cash to ensure accurate financial records.
    • Maintain records for leases, insurance, licenses, and safety certificates.
  • Compliance and Safety:
    • Ensure that all necessary documents, including NOCs, insurance, safety certificates, and first-aid kits, are up to date and audit-ready.
  • Reporting and KPIs:
    • Prepare monthly management information reports, highlighting spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
    • Track key performance indicators, including utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
  • After-Hours Readiness:
    • Ensure that the office is ready for late-shift workers and provide on-call support for urgent issues.

Requirements:

  • At least 10 years of experience in facilities or office administration, with a stable employment history and clean references.
  • Hands-on experience with utilities, IT systems, vendors, and housekeeping.
  • Strong negotiation, documentation, and Excel/email skills.
  • Trustworthy with sensitive information, including keys, cash, and confidential data.

Why Join Us:

  • A competitive salary package and performance-based bonuses.