Executive Office Coordinator

13 hours ago

Ahmedabad, Gujarat, India SHAILJA Full time

About SHAILJA

SHAILJA is a leading manufacturer of windows and doors in India with a strong foothold in the luxury retail segment. With over 20 years of experience, we have established ourselves as a trusted name in the industry.

We pride ourselves on providing optimum level integrity to our customers since our inception. Our commitment to quality has earned us recognition from international standards.

As a producer of aluminium windows and doors, we possess high technical expertise and adhere to stringent quality criteria.

To learn more about us, please visit our website at www.shailjaindia.com.

Job Overview

We are seeking an experienced Administrative Assistant to provide leadership support and maintain smooth office operations. This role involves overseeing administrative tasks, greeting visitors, collecting information, and making arrangements for meetings and travel.

The successful candidate will be committed to facilitating efficient office operations by planning carefully, anticipating needs, and providing responsive assistance.

Key Responsibilities

  • Support company leadership and supervise administrative department activities.
  • Develop, review, and improve administrative systems, policies, and procedures.
  • Manage schedules, organize meetings, and appointments.
  • Ensure effective communication within the office and handle correspondence.
  • Coordinate schedules and manage calendars to avoid conflicts.
  • Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
  • Entering and updating company records.
  • Ordering, storing, and distributing office supplies.
  • Maintaining, repairing, or replacing office equipment.
  • Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
  • Providing basic bookkeeping services.
  • Supporting HR activities.
  • Ensure adherence to company policies and procedures by the administrative team.

Requirements and Skills

  • Bachelor's degree or equivalent work experience in human resources, organizational development.
  • Minimum 3-5 years of relevant experience; knowledge and experience of HR will be an added advantage.
  • Additional training/certification in Payroll Management – may be advantageous.
  • Labor Relations certification – may be advantageous.
  • Experience as a Skills Development Facilitator – may be advantageous.
  • Able to engage in meaningful negotiation and resolution.
  • Knowledge of employment legislation.
  • Excellent verbal and written communication skills.
  • Protecting the interests of all employees.
  • Full understanding of HR functions and best practices.

Salary: ₹500,000 - ₹800,000 per annum, depending on experience and qualifications. Located in Ahmedabad, Gujarat. Estimated salary range based on national averages for similar roles in the region.

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