High-Level Administrative Support Specialist for Managing Director
2 days ago
Company Overview:
">A premier hospitality organization, AA Hospitality LLP is a dynamic and growing company that offers a unique opportunity to work with high-level decision-makers.
">Salary and Benefits:
">The successful candidate can expect a competitive salary of Rs. 45,000 CTC per month, reflecting the company's commitment to attracting top talent.
">Job Description:
">This role demands a highly organized, proactive, and efficient Executive Assistant to provide high-level administrative support to the Managing Director (MD).
">Key Responsibilities:
">- ">
- Administrative Support">
- Manage the MD's daily calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.">
- Prepare and review documents, reports, and presentations for the MD, ensuring accuracy and high standards.">
- Handle all correspondence on behalf of the MD, including drafting emails, letters, and other communications.">
- Meeting Coordination">
- Coordinate and organize meetings, including internal team meetings and meetings with external stakeholders.">
- Prepare agendas, take detailed minutes, and follow up on action items to ensure timely completion.">
- Assist in arranging special events, presentations, and board meetings as required.">
- Travel & Expense Management">
- Arrange domestic and international travel for the MD, including transportation, accommodation, and visa requirements.">
- Prepare detailed travel itineraries and ensure all logistics are efficiently organized.">
- Manage and reconcile expense reports and maintain records of travel expenses.">
- Liaison & Communication">
- Act as a key point of contact between the MD and internal departments, ensuring smooth flow of information and effective communication.">
- Build strong relationships with stakeholders, clients, and vendors, managing any inquiries or requests directed to the MD's office.">
- Project Management">
- Assist the MD in tracking and coordinating ongoing projects, ensuring deadlines and milestones are met.">
- Conduct research and prepare reports or summaries on various topics as requested by the MD.">
- Support the MD in the implementation of strategic initiatives and company objectives.">
- Confidentiality & Discretion">
- Handle sensitive information with the utmost confidentiality and professionalism.">
- Ensure compliance with company policies and ethical standards in all activities.">
- Office Management Support">
- Oversee office administrative tasks related to the MD's office, including maintaining filing systems, managing office supplies, and coordinating with the facilities team.">
- Support the administrative team on various tasks as needed, ensuring efficient operations across the office.">
Required Skills and Qualifications:
">- ">
- Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.">
- Experience: 3-5 years of experience as an Executive Assistant or similar role, preferably supporting senior executives.">
- Skills:">
- Excellent written and verbal communication skills.">
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.">
- Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.">
- High level of professionalism, discretion, and confidentiality.">
- Ability to work independently and make sound decisions in a fast-paced environment.">
- Detail-oriented and proactive in anticipating needs and requirements.">
Benefits and Personal Attributes:
">- ">
- Exposure to high-level decision-making and strategic operations.">
- Collaborative work environment with a focus on professional growth and development.">
- Strong interpersonal skills and a positive, can-do attitude.">
- Ability to work under pressure and handle challenges with a calm demeanor.">
- Reliable and resourceful with a problem-solving approach.">
- Exceptional time management and prioritization abilities.">
-
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