High-Level Support Specialist

1 week ago


Bengaluru, Karnataka, India rgafacilities Full time

We are seeking a highly skilled Senior Administrative Assistant to support the company's high-ranking officials at rgafacilities. This role involves organizing and maintaining executives' schedules, as well as assisting with various administrative tasks.

The ideal candidate will be a quick professional with excellent time-management and multitasking abilities. Their diligence and competence in their work will enable executives to focus on their managerial responsibilities without worrying about other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

  • Manage Executives' Schedules: Maintain executives' agendas and assist in planning appointments, board meetings, conferences, etc.
  • Meeting Support: Attend meetings and keep minutes.
  • Communication: Receive and screen phone calls, and redirect them when appropriate.
  • Correspondence: Handle and prioritize all outgoing or incoming correspondence (email, letters, packages, etc.).
  • Travel Arrangements: Make travel arrangements for executives.
  • Confidentiality: Handle confidential documents, ensuring they remain secure.
  • Financial Support: Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Office Supplies: Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Record Keeping: Maintain electronic and paper records, ensuring information is organized and easily accessible.
  • Research and Presentations: Conduct research and prepare presentations or reports as assigned.


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