Aviation Executive Support Specialist

4 weeks ago

Noida, Uttar Pradesh, India HireBloc Full time
Job Summary

The Executive Assistant in Aviation at HireBloc plays a vital role in providing administrative support to the executive team. This position requires a high level of organization, communication, and problem-solving skills to ensure seamless operation of the executive office.

Key Responsibilities
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
  • Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, attend meetings, and take minutes.
  • Conduct research and prepare presentations or reports.
  • Handle confidential information, maintain files, and ensure document security.
  • Assist in budget management and expense tracking.
  • Oversee office operations and logistics.
  • Coordinate travel arrangements, accommodations, and itineraries for the executive team.
  • Act as the point of contact between executives and internal/external clients.
  • Support in organizing corporate events and team-building activities.

Required Qualifications
  • Bachelor's degree in Business Administration, Aviation Management, or a related field.
  • Proven experience as an executive assistant in the aviation industry.
  • Proficiency in MS Office and experience with aviation-specific software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive information with confidentiality.
  • Knowledge of aviation industry protocols and practices.
  • Ability to prioritize tasks and work efficiently under pressure.
  • Adaptability and ability to work in a fast-paced environment.
  • Proactive problem-solving and decision-making abilities.
  • Attention to detail and high level of accuracy.
  • Ability to build strong relationships with internal and external stakeholders.
  • Experience in managing travel arrangements and itineraries.
  • Professional demeanor and strong work ethics.
  • Ability to multitask and manage priorities effectively.

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