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Aviation Executive Assistant

1 month ago

Noida, Uttar Pradesh, India HireBloc Full time
Job Summary

HireBloc is seeking a highly skilled and organized Aviation Executive Assistant to provide administrative support to our executive team in the aviation industry.

Key Responsibilities
  • Coordinate executive communications, including responding to emails and interfacing with clients
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
  • Prepare agendas, attend meetings, and take minutes
  • Conduct research and prepare presentations or reports
  • Handle confidential information, maintain files, and ensure document security
  • Assist in budget management and expense tracking
  • Oversee office operations and logistics
  • Coordinate travel arrangements, accommodations, and itineraries for the executive team
  • Act as the point of contact between executives and internal/external clients
  • Support in organizing corporate events and team-building activities
Requirements
  • Bachelor's degree in Business Administration, Aviation Management, or a related field
  • Proven experience as an executive assistant in the aviation industry
  • Proficiency in MS Office and experience with aviation-specific software
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to handle sensitive information with confidentiality
  • Knowledge of aviation industry protocols and practices
  • Ability to prioritize tasks and work efficiently under pressure
  • Adaptability and ability to work in a fast-paced environment
  • Proactive problem-solving and decision-making abilities
  • Attention to detail and high level of accuracy
  • Ability to build strong relationships with internal and external stakeholders
  • Experience in managing travel arrangements and itineraries
  • Professional demeanor and strong work ethics
  • Ability to multitask and manage priorities effectively

time management, travel arrangements, travel, aviation-specific software knowledge, MS Office, written communication, research, presentation preparation, aviation, team-building, relationship building, adaptability, confidential information management, office operations, communication management, attention to detail, organizational skills, travel coordination, confidentiality, event organization, multitasking, decision-making, budget management, verbal communication, administrative support, file maintenance, calendar management, organization, aviation industry knowledge, problem-solving, meeting scheduling, MS Office proficiency, prioritization, professional demeanor, communication