Aviation Executive Support Specialist

4 weeks ago

Greater Noida, Uttar Pradesh, India HireBloc Full time
Job Summary

HireBloc is seeking an experienced Aviation Executive Support Specialist to provide administrative support to our executive team. The successful candidate will be responsible for ensuring the seamless operation of the executive office, managing sensitive information, and facilitating effective communication between internal and external stakeholders.

Key Responsibilities
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare agendas, attend meetings, and take minutes.
  • Conduct research and prepare presentations or reports.
  • Handle confidential information, maintain files, and ensure document security.
  • Assist in budget management and expense tracking.
  • Oversee office operations and logistics.
  • Coordinate travel arrangements, accommodations, and itineraries for the executive team.
  • Act as the point of contact between executives and internal/external clients.
  • Support in organizing corporate events and team-building activities.
Required Qualifications
  • Bachelor's degree in Business Administration, Aviation Management, or a related field.
  • Proven experience as an executive assistant in the aviation industry.
  • Proficiency in MS Office and experience with aviation-specific software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive information with confidentiality.
  • Knowledge of aviation industry protocols and practices.
  • Ability to prioritize tasks and work efficiently under pressure.
  • Adaptability and ability to work in a fast-paced environment.
  • Proactive problem-solving and decision-making abilities.
  • Attention to detail and high level of accuracy.
  • Ability to build strong relationships with internal and external stakeholders.
  • Experience in managing travel arrangements and itineraries.
  • Professional demeanor and strong work ethics.
  • Ability to multitask and manage priorities effectively.

Key Skills: team-building, research, verbal communication, confidentiality, professional demeanor, meeting management, team-building activities, travel arrangements, communication management, MS Office, organizational skills, administrative support, confidential information management, verbal and written communication, relationship building, aviation, event organization, problem-solving, detail-oriented, business administration, file maintenance, decision-making, MS Office proficiency, meeting scheduling, communication skills, travel, prioritization, professionalism, adaptability, aviation industry protocols, aviation industry experience, presentation preparation, office operations, scheduling, multitasking, document management, aviation-specific software experience, travel coordination, event organizing, aviation management, ethics, aviation-specific software knowledge, decision-making, report preparation, logistics coordination, organization, travel management, confidentiality management, aviation-specific software, time management, travel arrangements management, aviation industry knowledge, expense tracking, communication, executive support, priority management, attention to detail, calendar management, budget management, problem-solving, fast-paced environment

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