
Office Administration Manager
1 day ago
This is a full-time position based in Kottayam, India.
The role falls under Corporate Security and Investigations (CSI) with a sub-function of Security Operations and Invoicing Finance Support.
Key Responsibilities:- We are seeking an individual to prepare, verify, and process invoices accurately and in a timely manner.
- This person will reconcile discrepancies in invoices and resolve queries with internal teams/vendors.
- Maintenance of invoice records and ensuring compliance with company policies and statutory requirements is also expected.
- Assistance in preparing month-end invoicing reports and supporting documentation for audits is required.
- Follow up with clients/vendors for pending payments or clarifications is necessary.
- Daily administrative tasks including documentation, record management, and correspondence need to be handled.
- Support vendor management processes including onboarding, compliance checks, and payment coordination.
- Employee expense reimbursements and petty cash management may require assistance.
- Provide administrative support to the Finance and Operations teams as required.
- Proven experience in office administration and vendor coordination is essential.
- A degree plus relevant administrative experience, strong organizational skills, and proficiency in office software are needed.
- Strong organizational and multitasking skills are required.
- Proficiency in the Microsoft Office suite encompassing Word, Excel, PowerPoint, Outlook etc. is necessary.
- MIS development and management requires competency.
- Excellent communication and interpersonal skills are required.
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