Senior Facilities Operations Manager
1 day ago
The Senior Facility Executive oversees day-to-day operations of facility management. This role ensures all building systems, including mechanical, electrical, plumbing, and safety, are functioning efficiently.
Key Responsibilities:
1. Oversee and manage day-to-day facility operations ensuring that building systems HVAC, electrical, plumbing, etc., are operating efficiently.
2. Regularly inspect buildings, equipment, and systems to identify any potential problems and take corrective action.
3. Oversee housekeeping, pantry, cafeteria, and housekeeping services.
4. Coordinating and managing internal events.
5. Issue ID and access cards as per company standards.
6. Handling front office reception.
Team Leadership
The Senior Facility Executive supervises and mentors facility staff, including janitors, technicians, and security personnel. Provide training and guidance to team members to ensure effective and efficient service delivery. Coordinate staff schedules and ensure proper coverage for daily operations.
Vendor and Contractor Management
Coordinate with external vendors and contractors for maintenance, repairs, and projects. Ensure quality service delivery as per SLA and within set budgets. Oversee the work of contractors and vendors to ensure projects are completed on time and within scope.
Maintenance and Repairs
Develop and implement a preventive maintenance program to minimize downtime and ensure equipment reliability. Track and schedule repairs and maintenance to ensure minimal disruption to business operations. Maintain records of all maintenance activities, equipment, and building services.
Safety and Compliance
Ensure compliance with health and safety regulations, including fire safety, emergency procedures, and environmental standards. Conduct regular safety audits and fire drills to ensure preparedness. Address safety hazards promptly and ensure the facility is equipped with necessary safety equipment.
Budget Management
Assist in budget preparation and monitor expenses to ensure cost-effective facility management. Prepare reports on facility operations, maintenance activities, and expenses for management review. Identify cost-saving opportunities and implement initiatives to optimize resource use.
Inventory and Supplies Management
Monitor and manage inventory of facility-related supplies and equipment. Ensure timely procurement of necessary materials and maintain vendor relationships for supply replenishment.
Client Stakeholder Management
Serve as the primary point of contact for all facility-related inquiries from internal and external stakeholders. Address facility-related complaints and resolve issues in a timely and professional manner.
Qualifications and Skills
To be successful in this role, you should have:
1. A Bachelor's degree in Facility Management or a related field.
2. Minimum of 5-7 years of experience in facility management, with at least 2 years in a leadership role.
3. Strong knowledge of building systems, maintenance procedures, and safety regulations.
4. Excellent communication and interpersonal skills.
5. Strong problem-solving abilities and attention to detail.
6. Proficient in facility management software and Microsoft Office Suite.
7. Ability to handle multiple tasks and prioritize effectively.
8. Experience with sustainability and energy-saving initiatives.
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