Facility Operations Manager

3 days ago

Bengaluru, Karnataka, India beBeeFacilityManagement Full time ₹ 8,00,000 - ₹ 12,00,000

Job Overview:

The Facility Operations Manager is responsible for ensuring the efficient operation of facility services, including maintenance, security, housekeeping, and vendor management.

Key Responsibilities:

  1. Facility Operations Management:
  • Supervise daily operations, including maintenance, security, cleaning, and landscaping.
  • Ensure the facility is fully functional and that repairs and maintenance tasks are completed on time.
  • Oversee the performance of facility-related systems like HVAC, electrical, plumbing, and fire safety.
  1. Vendor and Contract Management:
  • Manage third-party contractors and vendors to ensure quality service delivery.
  • Review and negotiate service contracts to optimize costs while maintaining quality.
  • Coordinate with vendors for maintenance schedules and on-site repairs.
  1. Project Planning and Execution:
  • Assist in the planning, coordination, and execution of facility-related projects, including office expansions, renovations, and relocations.
  • Monitor project timelines and ensure that all projects are completed within the specified time frame and budget.
  • Liaise with contractors, architects, and other stakeholders to ensure project success.
  1. Budgeting and Financial Management:
  • Develop and manage facility budgets, including cost control measures.
  • Monitor expenses to ensure adherence to budgets and explore cost-saving opportunities.
  • Prepare financial reports related to facility operations and capital projects.
  1. Compliance and Safety:
  • Ensure that the facility complies with all safety, health, and environmental regulations.
  • Conduct safety inspections and ensure the facility is prepared for emergencies, including fire drills and evacuation plans.
  • Maintain and update necessary documentation related to compliance, safety standards, and regulatory requirements.
  1. Team Management:
  • Oversee facility management teams including maintenance staff, cleaning crews, and security personnel.
  • Provide training and development opportunities to facility staff to enhance service levels.
  • Set performance goals and conduct performance reviews.
  1. Client and Stakeholder Interaction:
  • Serve as the main point of contact for all facility-related queries from clients, employees, and senior management.
  • Collaborate with internal departments to ensure seamless facility operations that support organizational goals.
  • Conduct regular meetings with stakeholders to gather feedback and improve facility services.
  1. Reporting and Documentation:
  • Maintain up-to-date records for all facility management operations, including maintenance logs, incident reports, and inventory.
  • Prepare and submit regular reports on facility performance, including maintenance schedules, safety audits, and financial overviews.

Required Skills and Qualifications:

  • Bachelor's degree in Facility Management, Electrical Engineering or a related field.
  • At least 3 years of experience in facility management or a similar role.
  • Proven experience in managing facility operations, vendor contracts, and project management.
  • Strong knowledge of building systems (HVAC, electrical, plumbing) and facility safety standards.
  • Excellent communication and negotiation skills.
  • Proficiency in Microsoft Office and facility management software.
  • Ability to handle multiple projects and tasks simultaneously in a fast-paced environment.
  • Strong leadership and team management skills.

Desired Competencies:

  • Problem-solving and decision-making skills.
  • Strong organizational and project management capabilities.
  • Attention to detail and a proactive approach to facility issues.
  • Ability to work effectively with cross-functional teams and external stakeholders.

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