Executive Support Specialist

1 month ago

Gurgaon, Haryana, India Breezy Talent Full time
Job Title: Executive Assistant

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior management team. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:
  • Manage executive calendars and schedule appointments
  • Coordinate meetings, including logistics and preparation of materials
  • Act as the primary point of contact for internal and external stakeholders
  • Handle sensitive and confidential information with discretion
  • Prepare reports, presentations, and correspondence
  • Arrange travel, accommodation, and itineraries
  • Facilitate communication between executives and team members
  • Conduct research and compile data as directed
  • Assist in project management and follow up on action items
  • Organize and maintain files and records
  • Provide administrative support as needed
  • Manage incoming calls and emails, prioritizing and responding as required
  • Monitor office supplies and reorder as necessary
  • Handle expense reports and manage finances as directed
  • Coordinate special events and functions
Required Qualifications:
  • Bachelor's degree in Business Administration or related field
  • Proven experience as an executive assistant or similar role
  • Proficient in Microsoft Office suite
  • Excellent organizational and time management skills
  • Strong written and verbal communication abilities
  • Ability to prioritize tasks and multitask effectively
  • Discretion and confidentiality in handling sensitive information
  • Detail-oriented and proactive in problem-solving
  • Knowledge of office management systems and procedures
  • Ability to work independently and take initiative
  • Professional demeanor and strong interpersonal skills
  • Familiarity with travel arrangements and itinerary management
  • Experience in event planning and coordination
  • Capability to adapt to changing priorities and deadlines
  • Ability to work under pressure and meet tight deadlines
Benefits:
  • Work directly with the CEO and gain hands-on experience in multiple business operations
  • Develop general management skills in the business environment
  • Enjoy an excellent work culture and office environment in Gurgaon
  • Receive work benefits and incentives

problem-solving, event coordination, executive administrative assistance, virtual assistance, deadline management, project management, calendar management, event planning, administrative support, travel arrangements, file organization, project management office (PMO), Microsoft Office suite, meeting coordination, confidentiality, organizational skills, research, adaptability, time management, expense reports, office supplies management, communication facilitation, report preparation, multitasking, communication, interpersonal skills, office management systems, problem-solving

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