Primary Executive Support Specialist

1 week ago

Bengaluru, Karnataka, India beBeeSupport Full time ₹ 9,00,000 - ₹ 12,00,000
Executive Support Specialist

We are seeking a highly skilled and detail-oriented Executive Support Specialist to provide comprehensive support to our executive team.

Key Responsibilities:
  • Calendar & Scheduling Management:
    • Coordinate and manage complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones.
  • Communication Liaison:
    • Serve as the primary point of contact between executives and internal/external stakeholders across various time zones.
    • Draft and manage correspondence, ensuring timely and culturally appropriate communication, especially with US-based clients.
  • Travel Coordination:
    • Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation, with consideration for time zone differences.
    • Prepare and process travel-related expenses and documentation.
  • Meeting Preparation & Support:
    • Organize and prepare materials for meetings, including agendas, presentations, and reports.
    • Take minutes during meetings and ensure follow-up on action items.
  • Administrative Support:
    • Assist in the preparation of presentations and reports using tools like Microsoft Office Suite.
    • Manage confidential information with discretion and professionalism.
Preferred Qualifications:
  • Proven experience as an Executive Assistant or in a similar role, with a focus on supporting US-based executives.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with scheduling tools and time zone management applications.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple priorities in a fast-paced environment.
  • Availability to work during US business hours, with flexibility for occasional early or late meetings.

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