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Executive Support Specialist

2 weeks ago

Bengaluru, Karnataka, India beBeeExecutive Full time ₹ 9,00,000 - ₹ 12,00,000
Key Role: Executive Support Specialist

This is a highly skilled and proactive role that involves managing complex schedules across multiple time zones, particularly in US/North American operations. The successful candidate will have exceptional organisational skills, cultural fluency, and the ability to anticipate and address the needs of senior leadership.

Main Responsibilities:
  • Scheduling Coordination:
    • Manage calendars for executives, ensuring alignment with US Eastern and Central Time Zones.
  • Communication Facilitation:
    • Act as the primary point of contact between executives and internal/external stakeholders across various time zones.
    • Draft and manage correspondence, ensuring timely and culturally appropriate communication, especially with US-based clients.
  • Travel Planning:
    • Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation, with consideration for time zone differences.
    • Prepare and process travel-related expenses and documentation.
  • Meeting Preparation:
    • Organise and prepare materials for meetings, including agendas, presentations, and reports.
    • Take minutes during meetings and ensure follow-up on action items.
  • Administrative Assistance:
    • Assist in the preparation of presentations and reports using tools like Microsoft Office Suite.
    • Manage confidential information with discretion and professionalism.
Essential Skills:
  • Strong organisational and time management skills
  • Excellent communication and interpersonal skills
  • Cultural awareness and sensitivity
  • Ability to work under pressure and prioritise tasks effectively
What We Offer:
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A competitive compensation package